We are looking for someone passionate about advancing our mission to shape the future of immersive internships in 14 global cities, who we can count on to support the visa process and ensure smooth, timely approvals that lead to successful internship experiences. Get to work with a global team spanning multiple time zones (ex. The UK, France, USA, Barcelona, Malaysia, Japan, South Korea, Singapore, etc.)!


About Us
At Beyond Academy, we’re not just a fully remote, fast-growing start-up; we’re at the forefront of transforming the internship landscape. Our mission is to connect talented internship candidates with incredible opportunities around the world through our Immersive Global Programs. These programs combine travel, work experience, cultural immersion, and vibrant communities, enabling our candidates to shape their careers while living in the cities they love.


About Our Team
To excel here, you need to lead with compassion and be willing to collaborate across departments. You must value continuous improvement and be enthusiastic about contributing to our evolving ways of working. You must thrive on empowerment and be intrinsically motivated to succeed while also supporting and uplifting those around you. As the business grows, flexibility and adaptability will be crucial for navigating change and helping our expansion. We value curiosity, resourcefulness, and the ability to work respectfully with colleagues from diverse cultures and backgrounds. If this resonates with you, we’d love to hear from you.


Role & Responsibilities
As a Visa Associate, your primary responsibility is to ensure a smooth and successful visa application process for our internship candidates. You will report to the Role Success Manager and work collaboratively with external stakeholders to provide guidance and support.

• Visa Research & Guide Development: Support the Role Success Manager in researching visa requirements and updating guides for each of our program locations. Assist in building a comprehensive, up-to-date visa guide for each destination, outlining all necessary steps, documentation, and timelines specific to that location.
• Visa Coordination: Coordinate the process for each program location, ensuring all candidates have clear instructions and deadlines to follow for their applications.
• Visa Support: Provide personalized guidance to internship candidates regarding their visa applications, including advising them on the necessary forms, fees, and documents required for each country.
• Document Review: Review and verify the accuracy and completeness of each candidate’s visa application documents and materials before submission to ensure all requirements are met.
• Application Monitoring: Continuously monitor the progress of candidate’s visa applications. Provide timely updates and proactively address any issues or delays that may arise during the process.
• Embassy Communication: Contact embassies or consulates as needed to gather relevant information or clarify visa requirements, processing times, or other concerns related to specific cases.
• Housekeeping of Documentation: Constantly upkeep an accurate internal FAQ bank for common questions and scenarios in each location. Maintain a high level of organization and comprehensiveness in any ad-hoc research activities, regularly reviewing and updating visa-related internal materials to reflect any updates in regulations or procedures.

Working Hours

• Availability: Part-time commitment (4 hours) required from Monday to Friday, between 6:00 PM to 10:00 PM Malaysia Time or 10:00 AM to 2:00 PM UK time during the initial 3-month probation period. This schedule ensures access to essential onboarding, team meetings, and support for success in the APAC, US, and European markets.
• Post-Probation: Flexible hours will be available based on business needs.

Minimum Qualifications

• Bachelor’s Degree or at least 1 year of experience in visa, paralegal, or immigration advisory role
  
• Good understanding of how to interpret and review legal documents related to immigration and visa applications
• Ability to thrive in a start-up environment, managing various tasks and deadlines simultaneously
• Fluent or highly proficient in English, both written and spoken

Preferred Qualifications

• Experience working with cross-functional teams across different time zones
• Strong ability to research and understand immigration-related legal documents and visa policies across multiple countries
• Excellent coordination skills to manage multiple external stakeholders simultaneously
• Excellent communication skills with the ability to present ideas clearly, both in writing and verbally