Overview: Responsibilities:

• Greet all visitors to OCPD and assist with any questions they may have to provide a positive customer experience.
• Review and input student and alumni job postings and employer records on Symplicity, OCPD’s electronic job bank, within 48 hours of receipt.
• Interact and respond to employer, student, and alumni inquiries about job postings.
• Answer telephones and assist Assistant Dean with scheduling appointments.
• Verify and approve student and alumni registrations on Simplicity.
• Assist with On Campus Interview (OCI) process in fall and spring as needed, including inputting:
  • Employer information
  • Student documentation required
  • Interview schedule for each participating employer
  • Announcements for students
• Assist with all “Reciprocity” requests by students and graduates.
• Disseminate Loyola’s Patent Law Interview Program information to appropriate professors, counselors and students. Assist selected students as needed with registration.
• Assist with special projects as assigned by the Assistant Dean for Career & Professional Development and the Director of Externships and Employer Relations.
• Assist with and manage social media calendar and postings.
• Order supplies, and complete filing and other tasks as needed.
• Prepare and submit invoices and expense reports for payment and reimbursement, respectively.
• Other duties as are assigned by the Assistant Dean for Career & Professional Development.
• Under supervision of Assistant Dean, create and e-mail independent alumni job postings to The Intercollegiate Job Bank on a monthly basis.

Qualifications:

Education/ Experience

• Associates Degree required.
• Bachelor's Degree preferred.
• Prior administrative office experience.
• Excellent Computer skills (including MS Office).

• Highly energetic, organized and ability to prioritize work.
• Strong verbal, written, and interpersonal communication skills.
• Ability to work quickly and efficiently with attention to details.
• Completes tasks assigned; knows when to raise issues requiring the Assistant Dean’s or career counselors’s guidance or intervention.
• Ability to keep sensitive information confidential.
• Ability to problem solve and exhibit a positive attitude.
• Outstanding ability to manage multiple priorities.

Maximum Salary: USD $40,807.00/Yr. Minimum Salary: USD $32,645.00/Yr.