About the Role:

We are seeking a proactive and organized Administrative Assistant to support our operations in the Netherlands. This role is crucial as we want to support our CEO in daily operations as well as create a space for our Netherlands employees to work together and be able to co-create.
The ideal candidate will be fluent in Russian, Dutch, and English, and will be an expert in handling a variety of administrative tasks to ensure smooth daily operations.

Key Responsibilities:

• Manage correspondence, including the processing and forwarding of documents.
  
• Assist with document preparation, signing, and processing.
  
• Facilitate communication with Dutch institutions and authorities, preferably in Dutch.
  
• Lead setting up of a coworking space for us.
  
• Support office setup and management, including coordination of co-working space contracts and logistics.
  
• Manage office supplies, equipment, and services to ensure efficient operation.
  
• Coordinate office activities and provide support for office-related tasks.
  
• Occasionally provide travel support for team members.
  
• Assist in managing the calendar and scheduling for team members if required.
  
• Ensure all appointments, meetings, and events are well-organized and documented.
  
• Address logistical issues and facilitate smooth operations.
  
• Assist in resolving any administrative or operational problems that arise.
  

Qualifications:

• Fluency in Russian, Dutch, and English.
  
• Proven experience in administrative support or office management.
  
• Strong organizational and multitasking skills.
  
• Excellent communication skills, both written and verbal.
  
• Ability to work independently and as part of a team.
  
• Proficiency in using office software and communication tools.
  

Additional conditions:

• Our headquarters is located in Leiden - so our ideal candidate is located in Leiden too (or open to having a hybrid mode regularly traveling to Leiden).
  

If you feel that’s a role that matches your desires and experience - please apply! We’d be happy to talk!
STON.fi is an equal opportunity employer.