*This role is perfect for top Personal Assistants with approximately 10 years of relevant experience, residing in or near NL-Rotterdam or BE-Antwerp, and fluent in both Dutch and English*
You are the enterprising, top-tier Personal Assistant we are seeking: diplomatic, with a natural business acumen and a passion for the international maritime industry. You aspire to support an experienced and renowned CEO from the NL-Rotterdam/BE-Antwerp area in advancing sustainable maritime goals while adhering to the highest international industry standards. As an energetic professional with an international mindset, high values, and standards, you are straightforward, driven, and innovative. You see yourself fitting seamlessly into the profile outlined below.If you believe this describes you, we invite you to showcase your talents by applying, including your resume and a brief motivation letter, by Monday, September 16, 2024, Noon (Please also refer to the role information below).
We look forward to meeting you!
The job opening in brief
As a driven, next-level Personal Assistant, you will support and assist an established CEO from the NL-Rotterdam/BE-Antwerp region in advancing a leading venture focused on the widespread implementation of sustainable maritime services. Operating from its European HQ in NL-Rotterdam and one of their subsidiaries in BE-Antwerp, you will provide comprehensive one-on-one support, managing tasks from inception to completion. With the organization’s ongoing international expansion, your role demands meticulous stakeholder management, unwavering professionalism, utmost discretion, and skilled task coordination. As a strategic business partner, you will work closely with the CEO, emphasizing proactivity, progress monitoring, strategic thinking, and the ability to identify, initiate, and coordinate necessary actions.
Culture
The core values guiding all activities of this world leader in maritime services are transparency, integrity, teamwork, operational efficiency, flexibility, innovation, and excellence in customer care and service. Close, sustainable collaboration is central, along with achieving high-quality standards, maintaining short communication lines, and ensuring clear agreements at every level. The internal culture is best described as reliable, involved, solution-oriented, fast, and adaptable.
What This World Leader in the Maritime Industry Offers You
In addition to the opportunity to assist the CEO of a leading maritime organization in advancing sustainable maritime goals and adhering to top international standards, this organization offers excellent primary and fringe benefits. These benefits include a gross monthly salary of up to approximately €6,500.00 (depending on experience and background), a discretionary bonus of up to two gross monthly salaries, an 8% holiday allowance, a pension scheme, a leased car, a mobile phone, and a laptop. The position is based on a permanent 36 to 40-hour workweek and provides a dynamic and inspiring environment where no two days are the same.
Main Responsibilities

• Strategic business partnership;
• Management of complex email, calendar, and travel arrangements;
• Screening and organizing incoming information and calls, with task prioritization;
• Resolving most inquiries and challenges independently, escalating complex issues as necessary;
• Streamlining workflows and maintaining efficient daily operations;
• Planning and organizing various meetings and appointments, ensuring timely execution;
• Recording minutes, action items, and decisions during key meetings, and ensuring follow-through;
• Developing and deepening understanding of processes and procedures;
• Preparing presentations, emails, and documents with a high level of professionalism and accuracy;
• Identifying areas for improvement in office organization and efficiency;
• Assisting and supporting the CEO with any additional tasks or projects, as required.

The Ideal Candidate
The ideal candidate is a top-tier PA with approximately 10 years of relevant professional experience. You are discreet, flexible, and ready to assist an experienced CEO in achieving challenging and sustainable growth ambitions. You possess an energetic business mindset, strong values, and high standards. Available 24/7 in the face of sudden changes or urgency, you are tech-savvy, passionate about the maritime industry, and driven to excel. Stakeholder engagement is your specialty, and you excel at working with precision and accuracy. Your goal is to organize and manage the CEO’s dynamic life in a structured and efficient manner. Naturally proactive and resilient, you are adept at quickly gaining perspective on matters. You are diplomatic, business-oriented, and have a strong affinity for maritime services. You thrive as a key player in the success of a high-performance global leader, driven by a commitment to sustainable growth and first-class assistance.
You are an exceptionally adaptable and impactful PA, aligning with the following criteria and competencies:
Criteria

• Interest in and affinity with the international maritime services industry;
• Preferably VWO (pre-university education), followed by a completed Bachelor’s and/or Master’s degree in Executive Support, Hotel Management, Business Administration, or a related field;
• Minimum of 10 years of relevant work experience in a professional environment;
• Interest in and affinity with legal matters is a plus;
• Excellent command of Dutch and English, in both spoken and written forms;
• Proficiency in Microsoft 365 and a tech-savvy approach;
• A strong commitment to being part of a top team for an extended period.

Competencies

• Comfortable in a dynamic, innovative, and pioneering environment;
• Committed to societal and sustainable development (SDGs);
• Flexible, proactive, and decisive, with strong initiative;
• Assertive yet detail-oriented;
• Entrepreneurial, approachable, and substantive;
• Sensitive to organizational dynamics and actively involved;
• Quality and service-oriented;
• Representational with a strong work ethic.

Application information
In summary, you are the enterprising, top-tier Personal Assistant we are seeking: diplomatic, with a natural business acumen and a passion for the international maritime industry. You aspire to support an experienced and renowned entrepreneur from the NL-Rotterdam/BE-Antwerp area in advancing sustainable maritime goals while adhering to the highest international industry standards. As an energetic professional with an international mindset, high values, and standards, you are straightforward, driven, and innovative. You see yourself fitting seamlessly into the profile above.
If you believe this describes you, we invite you to showcase your talents by applying, including your resume and a brief motivation letter, incl. remuneration indication by September 16, 2024, Noon.
We look forward to meeting you!
Exclusivity
The search for this vacancy is exclusively handled by SMEENK'S Top Personal Assistants.
Application Process

• Application Deadline: September 16, 2024, 12:00 noon;
• Initial Meetings: With SMEENK'S Top Personal Assistants, either in NL-Rotterdam, BE-Antwerp, or online. Ideally scheduled for the week commencing September 16, 2024; to be determined;
• Interviews: With the CEO in NL-Rotterdam or BE-Antwerp in person. Ideally scheduled for September 2024, to be determined;
• Start Date: Ideally November 1st, 2024; to be determined.
• Type of Employment Contract: Permanent (36-40 hours per week).

About SMEENK'S’ Top Personal Assistants, your intermediairy
SMEENK’S Top Personal Assistants is the Netherlands’ premier executive PA search specialist for excellent leadership. We identify and recruit top-tier personal assistants who act as business partners for CEOs, allowing them to focus on their areas of expertise and achieve sustainable corporate results. Our approach is exceptionally agile and impactful because we believe that attention, focus, and quality are essential for sustained corporate success.
We are delighted to leverage our passion, expertise, and network for your benefit.
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