Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.
The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.
The program
Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.
To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties and Responsibilities

• Act as the Point of Contact for the Air C2 Sharepoint Document Coordination Tool;
• Format a variety of documents such as letters and technical reports applying Agency templates and standards;
• Provide guidance and support to Air C2 Centre staff on the effective use of the Sharepoint based Document Coordination Tool, applying the Air C2 Quality Management standards and processes.
• Drafting of straight forward memoranda, notes and letters;
• Act as one of the points of contact for the Office of the Director, and deal diplomatically and effectively with a wide variety of activities;
• Support the Office of the Director with Tasker Tracker assignments allocated to the Air C2 Centre by other Business and Functional areas in the NCI Agency;
• Act as the functional administrator for action and task management;
• Support the preparation and execution of meetings: including but not limited to gathering / organising the documents to be screened based on the agendas, providing background information and recording minutes and actions, as directed;
• Determine, control and maintain the daily information flow at all classification levels within the organizational unit and initiating follow-up actions, as appropriate;
• Assist staff in following procedures in accordance with NATO and Agency Directives and procedures;
• Ensure appropriate organization and coordination of visits, symposia and conferences hosted by the organization;
• Liaise with the staff of the Air C2 Centre and external contacts on issues relating to the Director;
• Performs other related duties as may be required.

Essential Skills and Experience

• Competent in the use of the internet and personal computer office automation packages to include Microsoft applications including Share Point;
• Experience in reviewing, formatting and proof reading of documentation;
• Competent in the creation and management of collaboration workspace sites for information storage and dissemination;
• Proven experience in handling large volumes of work in an efficient and timely manner;
• Excellent command of spoken and written English, with a proven ability to communicate effectively both orally and in writing.

Desirable Skills and Experience

• Experience in Senior Management/Front Office duties;
• Experience with Document Management and Archive systems;
• Experience/ knowledge of NATO domains including NCI Agency, ACO and ACT;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.

Education

• Higher vocational training in a relevant discipline with 1 years post-related experience, or a secondary educational qualification with 3 years post-related experience;

Working Location

• The Hague, Netherlands

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance