Rolleston, New Zealand

Reference: 6658910

About the role:

As a dynamic member of our Community and Economic Development Team, the Community Funding Administrator will be at the heart of our community initiatives, offering a role designed with flexibility in mind. This position provides hands-on support, including organising meetings and workshops, assisting with the Funding Assessment Panel's activities, and enhancing our digital presence through website updates and engaging newsletters. With a keen eye for detail, you will oversee budget management and provide essential administrative support to key advisors, driving our mission forward with efficiency and enthusiasm.

This role offers 24 hours per week on a 12-month fixed-term contract, making it an ideal opportunity for someone looking to enhance their administration skills while enjoying a flexible schedule that accommodates home life or school drop-offs and pick-ups.

Key responsibilities:

• Maintain databases, record-keeping and files in accordance with Council policy and practices.
• Prepare agendas and minutes.
• Update the Funding content on the Council website as needed.
• Coordinate content and prepare monthly newsletters.
• Monitor budgets, prepare regular updates, reconciliations and projections.
• Process payments for grants and contractors, including setting up new creditors, raising purchase orders, and handling other payment-related tasks.
• Book venues and vehicles for meetings and workshops.
• Coordinate and assist with all practical aspects of meetings and workshops to ensure everything is well planned, including the availability and organisation of equipment and materials as required.
• Coordinates the availability of attendees for meetings and workshops.
• Tracks agreed milestones in contracts for services and funding agreements.

About you:

We are looking for an enthusiastic individual who is passionate about fostering community growth, has excellent organisational and administration skills and is eager to gain some valuable experience.

You will also have:

• Solid experience in administration and digital literacy
• Excellent attention to detail, accuracy and record keeping
• Sound problem solving skills
• Ability to work as part of a fast paced team

What we can offer:

• Great work-life balance with flexibility
• Career coaching and development
• Life insurance
• Wellbeing and volunteer leave
• Three days paid leave between Christmas and New Year
• Two weeks paid Partners Leave
• Sick leave from day one
• Continued Kiwi Saver contributions during savings suspension
• Discounts with local and national businesses

About us:

Selwyn is New Zealand's fastest growing district. We have a fantastic quality of life, great communities, and a thriving economy. Our Council works actively with residents to provide the services and facilities that help our communities to thrive and grow.

Our offices are based in Rolleston (only 25km from Christchurch), which offers an enviable family lifestyle, outstanding local facilities and an easy drive to the ski fields, rivers and hills that make up Canterbury's stunning landscape.

Our values are important to us and represent the way we work: · Be a good human · Be brave - Think differently · Better together- Make it happen for Selwyn.

We honour Te Tiriti o Waitangi and we are committed to working with our Treaty partner to deliver on our obligations under Te Tiriti o Waitangi.

We value the safety of our community - this role requires a satisfactory safety check including police vetting and for you to pass a drug and alcohol test.

If you'd like to play a part in making Selwyn the best place to live, work and play, join us today!

Applications Close: 22 Sep 2024