New Zealand Job Openings
The Institute of Environmental Science & Research (ESR)
Pou Taituarā ā Mana Whakahaere – Executive Assistant to the Director, Te Niwha
FULL TIME
October 8, 2024
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Build Aotearoa New Zealand’s infectious disease research capability for greater strength and scale.
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Ensure Aotearoa New Zealand is better prepared for known and emerging infectious disease threats, including future pandemics.
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Meet our obligations under Te Tiriti ō Waitangi and the aims of Pae Ora (healthy futures for Māori).
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Prioritise research to address health inequities.
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Link with international research.
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Advanced inbox and diary management for both directors, anticipating needs where possible.
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Coordinating international and domestic travel requirements for annual conference and workshops related to platform initiatives including booking venues, transport, catering and flights.
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Providing financial management support, tracking budget and invoicing requirements.
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Providing documentation preparation services, including drafting letters, reports, Power Point presentations and other material.
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Organising all logistics for relevant advisory and governance group meetings as required by the key members of Te Niwha, supporting these events by preparing agendas, taking minutes, distributing, and proactively following up on actions as required.
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Previous EA or PA experience delivering effective executive administrative support to senior management levels.
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Demonstrated ability to develop effective relationships and build high levels of credibility with senior leaders.
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Honesty, integrity and the ability to keep sensitive information confidential.
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High level of proficiency with Microsoft packages especially Outlook, Word, Excel and Power Point, and the ability to learn and use other software products as required.
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Able to demonstrate an ability to plan and organise to achieve work programmes, meet deadlines and achieve quality standards, and manage conflicting deadlines and requirements for self and others.
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Demonstrated ability to express thoughts, information and ideas in a clear, concise, accurate and coherent way using an appropriate manner for the audience, verbally and in writing.
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