Nigeria Job Openings
Palladium Group, Inc.
Travel and Logistics Assistant
October 14, 2024
Travel and Logistics Assistant
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Project Overview and Role:
Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response. Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics. Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.
Purpose of Position
Palladium is seeking to employ a Travel and Logistics assistant who will assist with all logistical tasks (transportation, air tickets and accommodation) related to staff movement ranging from in-country field trips to international visitors and ensure that Palladium Data.FI fleet and hired vehicles are managed in effective and cost-efficient manner.
The Travel and Logistics assistant provides day-to-day support on project logistical needs which includes but not limited to the processes of ensuring coordinated movement of staff, transport of procured goods and supporting the Finance & Admin Officer with managing travel related vendor expenses.
The Travel and Logistics assistant will report to the Finance & Admin Officer. This is full-time position with a contract for 1 year, renewable subject to availability of funding.
Location: Abuja, Nigeria.
Primary Duties and Responsibilities:
Required Qualifications:
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Project Overview and Role:
Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response. Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics. Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.
Purpose of Position
Palladium is seeking to employ a Travel and Logistics assistant who will assist with all logistical tasks (transportation, air tickets and accommodation) related to staff movement ranging from in-country field trips to international visitors and ensure that Palladium Data.FI fleet and hired vehicles are managed in effective and cost-efficient manner.
The Travel and Logistics assistant provides day-to-day support on project logistical needs which includes but not limited to the processes of ensuring coordinated movement of staff, transport of procured goods and supporting the Finance & Admin Officer with managing travel related vendor expenses.
The Travel and Logistics assistant will report to the Finance & Admin Officer. This is full-time position with a contract for 1 year, renewable subject to availability of funding.
Location: Abuja, Nigeria.
Primary Duties and Responsibilities:
- Under the supervision of the Finance & Admin Officer, assist in coordinating project teams’ travel requirements with vendors, travel agencies, car rental companies and hotels.
- Update all travel requests on Palladium Journey Management and report on their approval to the Line Manager.
- Arrange airport pick-up and drop off for Local and International staff and consultants, ensuring the traveler has contact details for the driver who will pick them up, and international staff are given a working local phone, pre-loaded with key emergency contact numbers on arrival.
- Support the Finance & Admin Officer with managing vehicle movement in Abuja Office by coordinating vehicle movements based on the work schedule of the Abuja based team and visiting team members to ensure all transport provisions required are efficient and effectively organized.
- Support the Finance & Admin Officer by preparing support documentation to facilitate timely processing and payment of all vendor travel invoices, i.e. car hire, flight tickets and hotel invoices.
- Assist the Finance & Admin Officer to manage office vehicles and provide oversight on vehicle logs and maintenance as applicable.
- Ensure the proper record keeping for petrol, diesel and other vehicle consumables and reporting periodically especially before replenishment.
- Assist in the maintenance of office supplies and replenishment.
- Support the Finance & Admin Officer with tagging assets and updating the inventory records.
- Any other duties may be assigned.
Required Qualifications:
- Bachelor’s degree in the arts, administration or a social science course.
- At least 1.5-2 years of prior work experience (+1 year of generalized work experience and including at least at least 6 months of specific experience relative to the position required).
- Knowledge of USG procurement rules and regulations.
- Ability to multi-task in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Excellent record keeping and documentation skills.
- Proficiency with MS Office Suite including Excel and Word
- Advanced knowledge of Spoken and Written English required.
- Strong organizational and multitasking skills.
- Detail-oriented with a focus on accuracy.
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