JOB SUMMARY


Purpose is to carry out tasks related to the processing of employees’ visas and government related documents and ensures compliance with immigration and other relevant regulations. Responsible for the daily activities related to Government Relations including visa and license applications. Maintains open lines of communication with various Government and Municipal agencies


CANDIDATE PROFILE


Education and Experience

• High school diploma or GED; 3 years experience in the government relations, human resources, management operations, or related professional area.

OR

• 2-year degree from an accredited university in Government Relations, Human Resources, Business Administration, or related major; 1 year experience in the government relations, human resources, management operations, or related professional area.

CORE WORK ACTIVITIES


Managing Government Relations Activities

• Manages and ensures that various licenses requested for hotel, hotel associates or guest are filled and obtained on time.

• Monitors the visa, occupational card and passport expiration of all associates.

• Files visa applications for guests and employees and ensures a timely approval.

• Maintains a weekly cost overview with detailed justification.

• Arranges the coordination of associates’ departures at the airport at the end of their contract to ensure visa cancellation.

• Assists the Sales Department with leads from local companies and Government institutions.

• Assists with all Government matters where necessary.

• Works with relevant government agencies or departments to ensure documents are processed properly.

Managing Legal and Compliance Practices

• Ensures all food handling cards are filled, approved and renewed on time for all associates who have direct contact with guest.

• Maintains a passport & visa file system in the office.

• Ensures that front office maintains a proper guest passport file system.

• Ensures compliance with regulations relevant to Government Relations transactions and activities.

• Provides guidance to other departments to ensure that employees have the necessary documents.

• Ensures employee files contain required employment paperwork, related to visas or licenses. Ensures this information is properly maintained and secured for the required length of time.

• Ensures compliance with procedure for accessing, reviewing, and auditing employee files and ensure compliance with the Privacy Act.

• Communicates property rules and regulations via the employee handbook.