Pakistan Job Openings
WWF Pakistan
Front Desk Assistant
Islamabad
August 28, 2024
Front Desk Assistant
WWF-PAKISTAN
Reporting to : Coordinator Finance & Admin
Grade/Title : B-2 /Front Desk Assistant
Duty Station / Positions : Islamabad /One
Duration / Type of Contract : Long Term
Work Week : 5 days [Monday to Friday] 40 hrs / week
Work Hours : 0830 hrs to 1715 hrs
Duties & Responsibilities
- Keep and maintain visitor’s register at the office reception.
- Ensure that every visitor must use the visitors’ card before visiting any staff in the Office.
- Make sure that no office staff or visitor should stay at the reception area without any appropriate reason.
- Effectively manage phone calls.
- Maintain proper record of incoming and outgoing faxes.
- Efficiently operate telephone exchange and coordinate with the service contractors in case of any mechanical fault in telephone exchange or fax machine.
- Regularly update and maintain telephone directory.
- Contact relevant authorities in case of any problem with the telephone lines.
- Monitor the outgoing mail and keep office and project wise dispatch record.
- Attend office on weekends and holidays as and when required by supervisor.
- Monitor and ensure that attendance registers are maintained for all the staff and interns/ volunteers.
- Maintain biometric attendance record and weekly update of record.
- Maintain staff leave record.
- Allocate courier and telephone costs as per SOP’s.
- Supervise kitchenstaff, if need be, coordinate meeting arrangements/refreshment etc.
- Reservation of air and Daewoo tickets and hotel rooms as required.
- Any other duty assigned by the supervisor.
Education, Experience & Working Knowledge
- 2 Years Bachelors with minimum 1 year of relevant experience is desirable.
- A well-established personal commitment to nature conservation.
- Ability to multi task and prioritize
- Proven problem-solving skills and results orientation;
- Appropriate English language reading, writing and speaking skills;
- Demonstrated interpersonal communication skills;
- Sensitivity to gender and other current social issues in countries such as Pakistan;
- A vibrant and amicable personality
- Familiarity of working environment in development organizations.
- Good skills and working knowledge of Microsoft® Applications: MS Word, MS Excel, and Power Point etc.;
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