Pakistan Job Openings

WWF Pakistan

Front Desk Assistant

Islamabad

August 28, 2024

Posted date
28th August, 2024
Last date to apply
4th September, 2024

Country
Pakistan
Locations
Islamabad

Category
Secretarial /Assistant/ clerical & Front office


Terms of Reference
Front Desk Assistant
WWF-PAKISTAN
Reporting to : Coordinator Finance & Admin
Grade/Title : B-2 /Front Desk Assistant
Duty Station / Positions : Islamabad /One
Duration / Type of Contract : Long Term
Work Week : 5 days [Monday to Friday] 40 hrs / week
Work Hours : 0830 hrs to 1715 hrs
Duties & Responsibilities
  • Keep and maintain visitor’s register at the office reception.
  • Ensure that every visitor must use the visitors’ card before visiting any staff in the Office.
  • Make sure that no office staff or visitor should stay at the reception area without any appropriate reason.
  • Effectively manage phone calls.
  • Maintain proper record of incoming and outgoing faxes.
  • Efficiently operate telephone exchange and coordinate with the service contractors in case of any mechanical fault in telephone exchange or fax machine.
  • Regularly update and maintain telephone directory.
  • Contact relevant authorities in case of any problem with the telephone lines.
  • Monitor the outgoing mail and keep office and project wise dispatch record.
  • Attend office on weekends and holidays as and when required by supervisor.
  • Monitor and ensure that attendance registers are maintained for all the staff and interns/ volunteers.
  • Maintain biometric attendance record and weekly update of record.
  • Maintain staff leave record.
  • Allocate courier and telephone costs as per SOP’s.
  • Supervise kitchenstaff, if need be, coordinate meeting arrangements/refreshment etc.
  • Reservation of air and Daewoo tickets and hotel rooms as required.
  • Any other duty assigned by the supervisor.
Selection Criteria
Education, Experience & Working Knowledge
  • 2 Years Bachelors with minimum 1 year of relevant experience is desirable.
  • A well-established personal commitment to nature conservation.
Skills and Abilities
  • Ability to multi task and prioritize
  • Proven problem-solving skills and results orientation;
  • Appropriate English language reading, writing and speaking skills;
  • Demonstrated interpersonal communication skills;
  • Sensitivity to gender and other current social issues in countries such as Pakistan;
  • A vibrant and amicable personality
WORKING KNOWLEDGE:
  • Familiarity of working environment in development organizations.
  • Good skills and working knowledge of Microsoft® Applications: MS Word, MS Excel, and Power Point etc.;
WWF- Pakistan is an equal opportunity employer and reserves the right to amend this document from time to time, as may be required in the interests of the organization

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