Administrative Assistant
Key Responsibilities:
Office Management:

• Organize and maintain files, documents, and records.
• Manage office supplies inventory and order as needed.
• Ensure the office environment is well-maintained and organized.

Pantry Organization:

• Maintain and organize the pantry, ensuring it is clean and stocked with necessary supplies.
• Monitor inventory levels of snacks, beverages, and kitchen supplies, placing orders as needed.
• Implement a system for tracking expiration dates and managing perishables.

Payroll and Attendance Assistance:

• Support the payroll process by collecting and verifying timesheets and attendance records.
• Assist in maintaining accurate employee attendance data and reporting any discrepancies.
• Help prepare payroll documentation and ensure compliance with company policies.

Communication:

• Answer and direct phone calls and emails professionally.
• Prepare and distribute internal and external communications.
• Assist in scheduling meetings and appointments.

Scheduling and Coordination:

• Coordinate calendars for team members and arrange meetings.
• Prepare agendas and take minutes during meetings.
• Assist with travel arrangements and itineraries.

Data Management:

• Input, update, and maintain data in spreadsheets and databases.
• Generate reports and summaries as required.
• Ensure confidentiality and security of sensitive information.

General Administrative Support:

• Perform clerical duties such as filing, copying, and scanning documents.
• Maintain an organized system for paperwork and digital files.
• Assist with other administrative tasks as required.

Job Type: Full-time
Schedule:

• Day shift

Supplemental Pay:

• 13th month salary

Ability to commute/relocate:

• Mandaluyong: Reliably commute or planning to relocate before starting work (Required)