Philippines Job Openings
Phil-Data Business Sytems, Inc.
Department Secretary
Quezon City
FULL TIME
October 13, 2024
Essential Functions:
- Provides high level of secretarial and administrative support for one or more of the organization’s executives, requiring discretion, confidentiality.
- Manages the executive’s appointments, schedules, and answer or redirect routine enquiries from internal or external sources.
- Prepares documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone call; drafting letters and official information releases; arranging meetings; taking and distributing minutes.
- Gathers, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, and presentations.
- Monitors, reviews and scrutinize documents that needs the approval of the executive.
- Facilitates smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as key bank personnel.
- Coordinates across organization in resolving day- to-day administrative issues and concerns as required by the executive office.
- Handles confidential information and maintain the security of the executive’s records and files.
- Provides administrative support function to finance operation such as:
- Maintains an updated record of BOC importation details for the executive’s file
- Monitors the exchange rates, forward rates and NAVPU rates of selected banks on a regular basis
- Assists the Treasury Supervisor in the preparation and updating of bank documents
- Ensures that SOAs of corporate credit cards are received and acquired approval for payment
- Process flight bookings for Sales’ local trips
- Graduate of Business Administration, Office Management or any business course
- 2 years work experience in the given field
- Experienced in office procedures/administration and use of office equipment
- Ability to communicate accurately and clearly both orally and in writing
- Ability to meet deadlines and demonstrate effective time management skills
- High confidentiality, tact and discretion when dealing with people
- Systematic and organized
- Advance level for Microsoft Office Applications is an advantage
Pay: From Php25,000.00 per month
Benefits:
- Health insurance
- Life insurance
- 10 hour shift
- 13th month salary
- Performance bonus
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