Business Support Specialist at Saab Technologies Poland
Saab Technologies Poland (STPL) is looking for a Business Support Specialist at our Warsaw office.
Your role
As Business Support Specialist at Saab Technologies Poland, you will work in an international corporate setting. In this multifunctional business support role you will support work related to several governance functions. You will report to the chief operations officer, COO.
The role is situated at Saab Technologies Poland in Warsaw. You will be supporting operations for all our facilities in Poland. Saab Technologies Poland has operations today in multiple locations: Warsaw, Gdańsk, Gdynia and others, including sites where delivery projects are performed by Saab companies, e.g., Drawsko Pomorskie.
Your main tasks will be, but not limited to:

• Administrative support to governance functions i.e.:
  • Support compliance management on export control, domestic trade license and on quality procedures;
  • Support HR management;
  • Support security including registry management;
  • Support finance management
• Manage office operational and administration topics including car fleet supervision
• Logistic support at Polish marketing events
• Interface with authorities and consultants
• Participate in required training in relevant competence areas for the position

Your profile
You have at least 5 years of experience on business administration work with sound knowledge of quality procedures, registry management and of general office management duties.
Brief summary of the multi-functional profile we are looking for.

• demonstrate administrative experience in several business governance functions including work with registry;
• efficient with high working capacity and ability to deliver results with high quality on time;
• being meticulous, precise and always meet high company standards;
• strong supportive, positive and flexible mindset;
• be able to work well in teams, be a contributing team player, as well as have your own drive;
• ability to operate independently, able to resolve problems that require analytic reasoning and comprise of complex information in a changing environment;
• personal security clearance is necessary for this position. Valid Personal security clearance will be considered as an advantage.

Desired skills:

• excellent communication skills in Polish and English, verbal and written;
• experience from working in a global corporate company;
• experience in using digital tools as MS Office;

• ability to build and maintain human networks and good relations inside as well as outside your own organization;

• demonstrated ability to manage high workload including the ability to prioritize own work and meet established timeframes;
• proper cost awareness;
• goal oriented;
• driving license;
• having a structured way of working, from planning to execution.

Personal qualities will be of great importance and it is paramount that you are trustworthy with very strong ethics and high personal integrity. This position requires that you will be approved in a security screening by both Polish and Swedish authorities. The role will require travelling domestic and abroad.
What you will be a part of
Saab AB is a global defence and security company in the fields of air, land and naval defence, civil security and commercial aeronautics. We number 22.000 employees and have operations on all continents. Technologically we are leaders in many areas, and one fourth of our earnings are spent on research and development.
As part of a global company, we work in an international context, which will require travelling and you need to feel confident in both speaking and writing in English.
Saab is also a company with opportunities. A company where we see diversity as an asset and where you have both considerable responsibility and good opportunities for advancing in your career. But also, a company that respects each person’s needs for a rewarding life beyond work.