Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design, and performance improvement. Across 65 cities in 40 countries, we work alongside our clients as one team with a shared ambition to achieve extraordinary results, outperform the competition, and redefine industries
Our Global Business Services Center in Warsaw provides the best-in-class internal support for both leadership and consulting teams in Bain offices across Europe, the Middle East, and Africa.
We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together. With us, you will be well-supported and quickly learn to become a valuable contributor to the success of a very upbeat and collaborative team.
Role Objective
The role is to provide comprehensive administrative and organizational support to Bain Partners, who are responsible for bringing in new clients and managing the work of Bain consulting project teams. We are looking for someone with a positive, ‘can do’ attitude and excellent communication and interpersonal skills, who has the ability to forge strong and successful working relationships without face-to-face interaction. As an Executive Assistant, you will be required to make decisions that can have a considerable impact on business. In order to be able to do that, you would need to work closely with supported Partners and have an excellent understanding of their priorities and external client network. In addition, you will be joining a fantastic team of driven and ambitious individuals, where frequent communication and collaboration with other EAs is critical to achieving success. We work hybrid - your regular presence in Warsaw office will be required.
Key responsibilities and Activities
As an Executive Assistant, you will support our Partners in the following areas:
Meetings

• Successfully and proactively managing complex and ever-evolving diaries
• Proactively recognizing the impact of a shift in priorities and taking the necessary actions to reschedule, consistently and often at short notice
• Identifying the priorities and suggesting meetings/calls to fulfil our clients’ needs
• Prioritizing and editing all incoming communication

Travels

• Working with our travel company to coordinate sophisticated travel itineraries
• Administering timely procurement of visas and other travel documentation
• Proactively pre-empting travel plans
• Working with our travel company to coordinate sophisticated travel itineraries
• Administering timely procurement of visas and other travel documentation.
• Proactively pre-empting travel plans

Relationship management

• Building and maintaining cooperative relationships with clients and colleagues at all levels both internally and externally
• Maintaining Partner contact database in Outlook and CRM
• Leading and coordinating Partner’s marketing activity

Case support

• Having a full and thorough understanding of your Partners’ cases and priorities
• Being the go-to-person for case team and practice area members to ensure smooth communication and coordination processes

Logistics

• Providing logistical and technical support for all meetings, conferences, and workshops, using Power Point, Word, Excel, and online research

Expenses

• Processing time and expense submissions
• Running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner

Personal Attributes:
If you are an open-minded, solution-oriented, and ambitious individual who wants to develop skills in a dynamic, entrepreneurial, and professional environment, this role is a good fit for your professional career. The role will provide many learning opportunities for a hardworking team player who is motivated by consistently achieving high standards.

• Ability to work in a dynamic and changing environment with great understanding of Partner’s priorities and project deadlines
• Exceptional organisation, prioritization, and time management skills
• Ability to work on own initiative, show a ‘can do’ attitude, and be proactive
• Showing a structured, independent work style, with high-quality standards, and resilience
• Flexible attitude and team-first approach
• Being efficient and accurate
• Excellent communication and listening skills
• Ability to establish and maintain strong relationships with clients and key stakeholders
• Enthusiastic, dedicated, hardworking, and committed
• Calm, resilient, and diplomatic, even when under pressure

Experience & Qualifications:

• Excellent written and spoken German and English language skills at C1 level
• At least 2 years of previous experience as either Executive or Personal Assistant in a demanding environment supporting partners, directors, or management board members
• Desirable BA / Master's degree

WHAT MAKES US A GREAT PLACE TO WORK:
We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked #1 on Glassdoor's Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 13 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.