Five full administrative and secretarial support to service partners based locally and/ or onshore, across all locations of BNP Paribas
Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or VC calls, ensuring all logistic support
Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location
Manage out-of-pocket expense claims and invoices, as well as monitoring and controlling of costs resports handled, in a timely and accurate time
Assistance in tasks falling under the management of access rights, IT support requests and follow-ups, requests linked to applications/ licenses, update of mailing lists and shared mail boxes
Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of UID’s, IT tools & access badges, as well as directory updates
Provide co-ordination and support for other Administrative Assistants, including covering for absences/sicknesses
Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or Power Point), events organization, catering ordering, document translations and ad-hoc queries and demands.
Ability to collaborate/Teamwork
Adaptability
Attention to detail/rigor
Client focused
Communication skills - oral & written
Ability to develop and leverage networks
English (Fluent), French (Operational)
MS Office Pack Microsoft Powerpoint
Outlook
#LI-Hybrid
Why joining BNP Paribas?
- Leading banking institution
BNP Paribas is the European Union’s leading bank, and key player ininternational banking. It operates in 63 countries and has nearly 183.000 employees,including more than 146.000 in Europe.
In Portugal since 1985, BNP Paribas today has more than 8.700 employees,distributed across the Group's 10 business entities established in the country.Its presence also extends to 11 excellence centres providing value-addedservices to various countries where the BNP Paribas Group also operates.
Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:
Retail Banking, a division that brings together all of the Group’s retail activities and specialised business lines;
Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services;
Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.
- Diversity and Inclusion commitment
BNP Paribas isan equal opportunity employer and proud to provide equal employment opportunityto all job seekers. We are actively committed to ensuring that no individual isdiscriminated against on the grounds of age, disability, gender reassignment,marriage or civil partnership status, pregnancy and maternity/paternity, race,religion or belief, sex or sexual orientation. Equity and diversity are at thecore of our recruitment policy because we believe that they foster creativityand efficiency, which in turn increase performance and productivity. We striveto reflect the society we live in, while keeping with the image of our clients.
- Commitment towards work/life balance
At BNP Paribaswe care about our employees wellbeing and promote a culture of good integrationbetween work and rest. We believe our employees have rich personal livesoutside of work, being fundamental to be disconnected from work to rechargeboth physically and mentally. Only through this balance we may all be at ourbest while working.
- Remote Working Conditions
At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.
To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal
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- Please note that only applications submitted in English will be considered.
- In case you are selected for this role, further documentation will be requested to support your hiring process.