Description
Kenvue is currently recruiting for:
Business Assistant

This position reports to Country Manager and is based in Bucharest – Romania.
Who we are
At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we’re the house of iconic brands - including Neutrogena, Aveeno, Tylenol, Listerine, Johnson’s and BAND-AID® Brand Adhesive Bandages that you already know and love. Science is our passion; care is our talent. Our global team is made up of ~ 22,000 diverse and brilliant people, passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact the life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage – and have brilliant opportunities waiting for you! Join us in shaping our future–and yours.
What you will do
The Business Assistant is responsible for

• ICD admin for Romania Consumer Health (LOCAL Kenvue and CILAG)

• Concur - Cognos Consumer monthly reports, statements, invoices => offering support and ongoing trainings with the members of the team

• Coordinating Concur profile setting with all required data of the payments (company & personal cards)

• Archive Expense Processor – audit & scanning

• EMEA Concur report for HR office Kenvue - benefit expenses (monthly)

• Translation services managing (quotes, requests, invoices)

• Archive of Contracts Online and physical (Local Legal Entity)

• Coordinating the archiving process with third parties and offer support when audits require

• Administrative tasks: delegations, ad-hoc tasks and requirements from the management team

• The main contact for customers related payments, invoices etc.; accurate communication and coordination related payments

• Maintaining a proper support for doctors in relation to Agreements, Invoicing and Payments

• All the workflow regarding Agreements / Contracts / Annex signing, supporting data and necessary flow with the team

• PO creation for Cilag or JNJ or Kenvue RO - e MP marketplace - 0852 – 0759

• Ensure proper invoice archive (incl. document reception, sorting, scanning and validation)

• PO and non-PO invoice, Credit Notes, and Down Payment processing

• Payments run processing and Good Received monthly reports (SAP - ARIBA)

• Goods Receipt / Invoice Receipt clearing (SAP - ASK GS), compliance closing of POs. Bring all the POs to the status of compliance "Eligible to close"

• Ensure alignment with AP policy, regulatory requirements, vendor statement reconciliations, and Value Added Tax (VAT)

• Manage complex supplier inquiries related policies and processes, master data etc.

• Manage duplicate payment analysis review processes, coordinate with R2P Associates on A/P transactional activities, and follow up on all outstanding duplicate payment recoveries with suppliers.

• Credit notes checking and validating

• Vendor Creation in Legal Entity Romania & Cilag - (all the workflow, requesting, signatures, adding data, coordinating with AP Team in order to create supplier in SAP etc.)

• Invoices process for ANDMR supplier - Sending for payment, receiving goods and checking timely payments

• Adding all the documentation data and ensuring appropriate supporting documents for PO creation

• Setting all correct data from the finance point of view in the system on local Legal Entity

• Reviewing the process, and making all the necessary changes in accordance with COMMODITY CHECK

TEAM recommendation in accordance with services required for specific supplier

• Coordinate the process with R2P Associate Team when is necessary for ad hoc requests

• Support channel for vendor in relation to the company

• Quarterly managing bank payment for JNTL related government authorities’ payments (claw back taxes) => specific workflow must be followed

• Investigating of any issue in SAP - ARIBA OLD - e MP - Ask GS - in relation to all invoices and old PO/New PO issues – ensuring smooth transition in accordance with platforms changes & upgrades

• Mark IT and Prenax punchout catalogues managing through e MP

• Bridge of support between JNTL and Supplier regarding adding invoices to the platform, creating profile, uploading the first invoices, assisting via any other channel for good entry of supplier

• City Bank Admin - request for new cards for the employees, managing accounts off all employees, support for employees in relation to the CITY BANK Accounts and statements. Coordinating and guiding the team to the appropriate sources of support related Citi accounts and communicate all the changes and updates regarding monthly statements deadlines etc.

• Ascent platform Admin for CH department – legal billing

• Fixed Assets Global CIP Monitoring process for the local team - coordinate the data for CH in alignment with IT and business operations departments form local company

• Ensuring CH part in Cross departments processes regarding agreements, vendors and invoices for common processes

• Other activities related team meetings

Qualifications
What we are looking for

• University Degree

• 2-3 years related work experience

• Proficiency in English

• Computer Skills

• Communication & Self Awareness

• Personal drive and comfortable in working with unclear situations

• Analytical Skills & Learning agility

What’s in it for you

• Competitive total remuneration package
• Medical plan
• Meal allowance
• Learning & Development Opportunities

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other legally protected characteristic, and will not be discriminated against on the basis of disability.

Primary Location Europe/Middle East/Africa-Romania-Bucuresti-Bucharest

Job Function Administration