Are you an ambitious & talented Accounts Payable Professional looking for your next move to a Company who will support you build your career, where you can demonstrate your current abilities and learn and develop new skills? This role would suit an experience Accounts payable Clerk looking to step up to Team Leader level, or an experienced Team Leader looking to expand their career.

OIA Global have an exciting opening within the Shared Service Centre based in Romania for an Accounts Payable Team Leader. The role will work with the American and Global finance teams to analyse invoices and expense reports for accuracy and eligibility for payment, ensuring timely payment runs and maintaining accurate financial records.

Duties and Responsibilities:-

Bought Ledger

• Assemble, review and verify invoices and check requests Flag and clarify any unusual or questionable invoice items
• Enter and upload invoices into system
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Correspond with suppliers and respond to inquiries
• Assist with month/year end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information
• Actively engage with our Quality Management System to ensure compliance with Industry leading standards, such as AEO and ISO
• Reconcile vendor statement of accounts against operational system, financial system and Raft AI.
• Produce standardized statement of account reconciliation back to suppliers and collaborate with suppliers to resolve discrepancies.
• Collaborate with OIA colleagues in operations to bring discrepancies to resolution
• Monitor and provide feedback to team on continuous improvements
• Support training and OIA finance initiatives

Raft

• Use the Raft AI system to electronically read the invoices and match the data from the invoices into the Cargowise system.
• Ensure that the invoices are scanned automatically, correctly and pick up the data from the right places, to post into the system
• Dealing with exceptions and troubleshooting errors
• Liaising with the Raft Support team (external)
• Speaking/liaising with suppliers
• Working with internal operations teams to ensure that the correct information is held in Cargowise
• Review system data against supplier statements to ensure accuracy
• Generally responding to all internal and supplier enquiries regarding invoices
• Providing reports as requested

Team Management

• Be responsible for the overall performance of the team.
• Work with direct Line Manager to recruit, select and ensure smooth on-boarding process for new staff, as required.
• Coach, develop and motivate the team on operational tasks, ensuring they have the knowledge to complete their duties.
• Assist Manager to manage the Team, e.g. performance appraisals, inductions, disciplinary matters.
• Ensure Team adhere to policies and procedures.
• Ensure that Team participate in learning development.
• Act with sensitivity and discretion, when engaging in personal discussions with your team.
• Always be professional, consistent and fair with all employees.

What we need from you:

• Previous experience working in a corporate Accounts Payable department

• Knowledge of general bookkeeping procedures
• Knowledge of general accounting principals
• Educated to degree level
• Comfortable using Microsoft office
• Experience of working in or with the Freight Forwarding industry, desirable
• Good planning and organising skills
• Ability to solve problems
• Strong Organisational and planning skills
• Ambition to develop, self and with company
• Sound decision making
• Excellent written and verbal communication skills
• Good attention to detail
• The ability to work under pressure and to deadlines
• Good IT skills

What we can offer you:

• Flexible/Hybrid work schedule
• Training and development
• Friendly, fun and relaxed culture
• Competitive remuneration package including bonus incentive
• Access to OIA University 1000’s of courses for personal and professional development
• Milestone recognition and participation various employee recognition competitions