Saudi Arabia Job Openings
Talent Pal
Administration and Finance Coordinator - FAO
Riyadh
September 6, 2024
Job Posting: 02/Sep/2024
Closure Date: 23/Sep/2024, 4:59:00 PM
Organizational Unit: PMUSA - FAO Programme Management Unit for Saudi Arabia
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Saudi Arabia-Riyadh
Duration: 12 months
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The Programme Management Unit (PMU) of the FAO-Saudi Technical Cooperation Programme (2019-2025) facilitates, coordinates and manages all technical and advisory services to be provided by FAO to the Saudi Ministry of Environment, Water and Agriculture (Mo EWA). The PMU also ensures technical quality assurance, the financial and the administrative effectiveness and efficiency in the management and implementation of the FAO-KSA Technical Cooperation Programme. Moreover, it manages communication, documentation, and sharing of acquired knowledge, good practices and lessons learned from the programme with the Ministry, stakeholders and other partners.
The project “UTF/SAU/051/SAU Strengthening Mo EWA’s Capacity to Implement the Sustainable Rural Agricultural Development Programme” is the first project that has been approved within the framework of FAO-Saudi Technical Cooperation Programme (2019-2025). The project will provide technical and advisory assistance to the Mo EWA in implementing its flagship sustainable rural agricultural development programme that has recently been approved within the context of the National Transformation Programme of the Saudi Vision 2030. The project expected results will be achieved through implementation of nine project components: 1) Development of coffee Arabica production, processing and marketing; 2) Development of beekeeping and honey production; 3)Development of rose production and trade; 4) Development of sub-tropical fruits production, processing and marketing; 5)Strengthening capacity of small-scale fishermen and fish farmers; 6) Strengthening capacity of small-scale livestock herders; 7)Development of rain-fed cereals production; 8) Enhancing value addition from smallholdings and rural activities; and 9)Strengthening Mo EWA’s capacity in sustainable management of rangelands, forests and natural resources to support rural livelihoods.
Reporting Lines
Under the overall supervision of the Administration and Finance Officer of the FAO KSA Technical Cooperation Programme, the incumbent will directly work with the National Project Manager and in close liaison with FAO Representation, contributing to the day-to-day administration of the Project Management Unit and finance related functions to run the project smoothly.
Technical Focus
He/ She is responsible for the implementation of Standard Operating Procedures (SOPs) related to administrative, procurement, budgetary and operations activities, consistent with applicable FAO rules and procedures. In particular, the incumbent will support in streamlining administrative and financial systems and relevant procedures in accordance with existing guidelines of FAO and UN.
Tasks and responsibilities
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
FAO Core Competencies
Technical/Functional Skills
Selection Criteria
The Programme Management Unit (PMU) of the FAO-Saudi Technical Cooperation Programme (2019-2025) facilitates, coordinates and manages all technical and advisory services to be provided by FAO to the Saudi Ministry of Environment, Water and Agriculture (Mo EWA). The PMU also ensures technical quality assurance, the financial and the administrative effectiveness and efficiency in the management and implementation of the FAO-KSA Technical Cooperation Programme. Moreover, it manages communication, documentation, and sharing of acquired knowledge, good practices and lessons learned from the programme with the Ministry, stakeholders and other partners.
The project “UTF/SAU/051/SAU Strengthening Mo EWA’s Capacity to Implement the Sustainable Rural Agricultural Development Programme” is the first project that has been approved within the framework of FAO-Saudi Technical Cooperation Programme (2019-2025). The project will provide technical and advisory assistance to the Mo EWA in implementing its flagship sustainable rural agricultural development programme that has recently been approved within the context of the National Transformation Programme of the Saudi Vision 2030. The project expected results will be achieved through implementation of nine project components: 1) Development of coffee Arabica production, processing and marketing; 2) Development of beekeeping and honey production; 3)Development of rose production and trade; 4) Development of sub-tropical fruits production, processing and marketing; 5)Strengthening capacity of small-scale fishermen and fish farmers; 6) Strengthening capacity of small-scale livestock herders; 7)Development of rain-fed cereals production; 8) Enhancing value addition from smallholdings and rural activities; and 9)Strengthening Mo EWA’s capacity in sustainable management of rangelands, forests and natural resources to support rural livelihoods.
Reporting Lines
Under the overall supervision of the Administration and Finance Officer of the FAO KSA Technical Cooperation Programme, the incumbent will directly work with the National Project Manager and in close liaison with FAO Representation, contributing to the day-to-day administration of the Project Management Unit and finance related functions to run the project smoothly.
Technical Focus
He/ She is responsible for the implementation of Standard Operating Procedures (SOPs) related to administrative, procurement, budgetary and operations activities, consistent with applicable FAO rules and procedures. In particular, the incumbent will support in streamlining administrative and financial systems and relevant procedures in accordance with existing guidelines of FAO and UN.
Tasks and responsibilities
- Support the effective delivery of administrative services in the areas of personnel, finance, procurement and general services;
- Support the effective management of the core administrative, human, financial and physical resources of FAO KSA;
- Ensuring that accurate and complete accounting, reporting and internal control systems function correctly, and all relevant records maintained
- Providing support in advising and guidance concerning the Financial and Administrative Rules and on the interpretation of financial regulations and procedures
- Preparing the processing of payments, accounts receivable, and other financial transactions.
- Participating in the development of accounting policies and providing to the Head of Administration recommendations for improvements to financial and internal control systems
- Based on existing guidelines of FAO and UN for the programme and projects staff, consultants, and subcontractors, establish local financial and administrative systems and procedures that is consistent with the government’s guidelines.
- Develop and implement a proper archiving system for all programme, administration and finance related files, reports and correspondence for easy access and future reference.
- Maintain an updated inventory of all supplies and equipment for the PMU, Projects and their Components, and prepare guidelines for the proper use and maintenance of office equipment and properties.
- Draft and process administrative and financial reports required by the PMU and Project management.
- Participate in budget preparation for the Programme and all Projects and assist with the budget revisions exercises for all.
- Prepare and process financial reports required by the Programme and Project management’.
- Support the business continuity management in FAO for the different offices in KSA.
- Support the monitoring of United Nations security measures
- Contribute to learning and capacity building initiatives
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Advanced university degree in accountancy and financial management/Bachelor of Business Administration and /or other professional qualifications such CIMA, AAT, ACCA, CMA, Chartered Accountancy, etc in the above areas.
- Five years of relevant experience in project management, administration, financial and office management;
- Working knowledge of Arabic (level C) and limited knowledge of English (level B)
- National of the Kingdom of Saudi Arabia.
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange, Oracle, GRMS, or any related software) etc.
- Good knowledge of financial and administration rules and regulations, accounting policies and practices
- Good knowledge of corporate financial systems, procurement procedures
- Good knowledge of the communication and documentation standards
- Experience in handling of web-based management systems.
- Good knowledge of the MS Office applications, Internet and office technology equipment.
Selection Criteria
- Knowledge of UN administration procedures is an advantage;
- Excellent computer skills, including proficiency in the use of basic office software packages, electronic email and experience in handling web-based communications and management systems.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at confidential
- For additional employment opportunities visit the FAO employment website: confidential
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
- Candidates are requested to attach a letter of motivation to the online profile
- Once your profile is completed, please apply, and submit your application
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
- Incomplete applications will not be considered
- Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
- Only applications received through the FAO recruitment portal will be considered
- Your application will be screened based on the information provided in your online profile
- We encourage applicants to submit the application well before the deadline date.
FAO IS A NON-SMOKING ENVIRONMENT
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