The Role
MAIN DUTIES/RESPONSIBILITIES: • Oversee the day-to-day administrative operations of the organization, ensuring efficient and effective support to all departments and functions. • Develop and implement comprehensive administrative policies, procedures, and best practices to streamline workflows and maintain organizational integrity. • Manage the administrative team, including hiring, training, scheduling, and performance evaluation to ensure high levels of productivity and service quality. • Serve as the primary point of contact for all administrative inquiries, requests, and escalations, providing timely and accurate responses. • Answer, screen, and direct phone calls in a professional manner, providing accurate information and ensuring excellent customer service. • Ensure timely payment of office phone bills and other utilities, maintaining accurate records and receipts. • Coordinate and oversee the procurement of office supplies, equipment, and services, negotiating favorable terms and maintaining vendor relationships. • Manage the organization's facility and office space, including maintenance, repairs, and optimization of workspace utilization. • Implement and maintain robust record-keeping systems, both physical and digital, to ensure the secure storage and retrieval of important documents and data. • Assist with the planning and execution of corporate events, conferences, and other administrative activities. • Collaborate with the human resources team to support employee onboarding, benefits administration, and other HR-related matters. • Monitor and analyze administrative performance metrics to identify areas for improvement and implement data-driven optimization strategies. • Contribute to the organization's strategic planning and decision-making processes by providing insights and recommendations based on administrative best practices. • Coordinate and oversee all aspects of accommodation arrangements, including the maintenance of staff accommodations, to ensure optimal comfort, convenience, and a seamless experience for employees throughout their stay.

Requirements
Experience: • Minimum 03-04 years of progressive experience in administrative management, preferably in a corporate or multinational environment. • Demonstrated track record of successfully leading and optimizing administrative functions, including team management, process improvement, and performance optimization. • Extensive knowledge of best practices in office management, procurement, facilities management, and records management. • Experience in coordinating and supporting corporate events, conferences, and other administrative activities. • Familiarity with human resources policies, procedures, and compliance requirements. Soft Skills: • Excellent organizational and time management skills to prioritize tasks, delegate responsibilities, and meet deadlines. • Strong problem-solving and decision-making abilities to address administrative challenges and optimize workflows. • Exceptional communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders. • Leadership and coaching abilities to build, motivate, and develop a high-performing administrative team. • Attention to detail and a meticulous approach to ensure the accuracy and completeness of administrative records and documentation. • Proactive and solutions-oriented mindset to anticipate and address administrative needs before they become critical. • Adaptability to changing business requirements, technological advancements, and organizational priorities. Technical Skills: • Proficient in using office productivity software, including Microsoft Office suite (Word, Excel, Power Point, and Outlook). • Experience in implementing and managing enterprise resource planning (ERP) systems, document management software, and other administrative technologies. • Familiarity with procurement and vendor management platforms, as well as expense tracking and reimbursement systems. • Understanding of data analysis and reporting tools to monitor and optimize administrative performance. • Knowledge of facility management practices, including maintenance, space planning, and sustainability initiatives. • Familiarity with human resources information systems (HRIS) and employee onboarding/offboarding processes.

About the company
We are an Io T and safety solutions company located in Saudi Arabia. We manufacture, provide and develop various Io T systems for different applications, especially in the safety field. Io T technologies We work with various Io T verticals like smart cities, cold chain, water, smart home, sphere, agri, bank, power, etc.