Purpose:
The role has two dimensions:
1) Government relation:
To assist the company on all government interactions, coordinating with various government entities, and ensuring compliance with governmental procedures and regulations.
2) Real Estate:
To support administration activities to Facility Management, assist with daily operations, ensure timely reports , and maintain all routine checks.

Dimension:

• All Shell’s government activities in Saudi Arabia
• 60% for Real Estate activities and 40% Government affairs Activities

Tasks & Job Duties:

Government Affairs Responsibilities:

• Responsible for all government affairs and communicates on behalf of company: visa, passport, permits, mail, cargo, customs, etc.
  
• Responsible for all licenses, accounts activities; new, renewal and deletion (Commercial Registration and MISA license) - Prepare required Arabic/English Letters for all government related requests.
  
• Arrange landing permission with Saudi Civil Aviation department for all Shell Aircraft when Senior Shell officials visit in the Kingdom.
  
• Managing GOSI website (adding all employee's salary information to GOSI, deleting employees from GOSI, reporting monthly GOSI Payment, and Issuing Saudization Certificate.
  
• Changing profession of employees as per Saudi labor and passport office requirements - Working with the Saudi Customs and Border and arrange necessary for importing and exporting of any company goods and when employee departs on final exit.
  
• Filing of important documents (correspondence with different department, Iqama copies, passport copies etc.)
  
• Renewal and issue of Registration for all company’s vehicles with traffic department
  
• Focal Point for all government platforms (including GAZT)
  
• Liaise with ministries and government officials for company-related matters.
  
• Responsible for Shell owned vehicle permit and insurance renewal.
  
• Dealing with external Stakeholders.
  

Real Estate Responsibilities:

• Provide administrative support to the Facility Management
  
• Assist with FM tasks such as coordinating maintenance and repairs, managing inventory, and overseeing office supplies.
  
• Draft, format, and properly document official letters, and forms.
  
• Provide administrative support across various departments.
  
• Manage petty cash and document invoices, and expense reports
  
• Arrange vehicle servicing and maintenance schedules on the request of FM Manager
  
• Collaborate with other team members to ensure smooth operations of the facility.
  
• Act as the main point of contact for Landlord ensuring request are met. - Keep accurate records of all facility-related documents, such as building plans, maintenance schedules, safety protocols, and equipment manuals.
  
• Assist in monitoring and managing energy consumption within the facility, implementing energy-saving measures, and promoting sustainable practices.
  
• Participate in the implementation of ERP, including organizing drills and training sessions for staff.
  

Record Management:

• Ensure Share Point sites are up to date.
  
• Proper recording of key documents.
  
• Proper reporting of activities, and share regulatory updates with FM.
  

EXPERIENCE & QUALIFICATION REQUIRED:

• Diploma or bachelor’s degree in management or relevant major.

• Minimum 0-2 years of experience in Government Affairs
  
• Proficiency in Microsoft Office.
  
• Strong communication skills in English and Arabic are a MUST.
  
• Ability to write official letters in Arabic and English