Singapore Job Openings
VITAL SOLUTIONS PTE LTD
Administration Executive
Singapore
FULL TIME
November 18, 2024
Location: Singapore
Position Overview:
We are seeking an organized and detail-oriented Admin Executive to manage and support essential administrative functions. The ideal candidate will ensure efficient office operations and uphold company standards in various administrative tasks, including monthly claims processing, petty cash management, travel bookings, and office supplies coordination.
Key Responsibilities:
- Monthly Claims Processing : Compile, review, and submit monthly claims in a timely manner, ensuring accuracy and adherence to company policies.
- Petty Cash Management : Maintain and manage petty cash transactions, reconcile expenses, and prepare financial reports as needed.
- Basic Accounting Duties : Assist with basic accounting tasks such as data entry for financial transactions, maintaining records of accounts payable and receivable, and supporting month-end financial closing activities.
- Travel Bookings : Coordinate and book travel arrangements for employees, including flights, accommodations, and other travel-related needs.
- Stationery and Pantry Supplies Ordering : Monitor inventory levels, order necessary office supplies and pantry items, and ensure timely replenishment to avoid disruption.
- Office Management : Oversee day-to-day office operations, maintaining a well-organized and efficient work environment.
- Office Upkeep : Ensure that the office premises are clean, safe, and conducive for work by liaising with external vendors and service providers for maintenance and repairs as required.
- Administrative Support : Provide general administrative support to various departments as needed, including document preparation, scheduling meetings, and handling correspondence.
- Proven experience in administrative roles or a similar position.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
- Basic knowledge of accounting principles and financial procedures.
- Ability to work independently and as part of a team.
- High attention to detail and commitment to quality.
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