Singapore Job Openings
Surbana Jurong Private Limited
Execuitve Assistant
October 15, 2024
About SJ
Surbana Jurong Group is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.
Headquartered in Singapore, the group has a global talent pool of 16,000 in Surbana Jurong and its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA and SMEC, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future.
The Role
Surbana Jurong is seeking an Executive Assistant to be a supportive force who empowers our senior leadership.
As Executive Assistant you will be accountable for ensuring exceptional administrative and coordination support. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations
This role will be based in Singapore and will be expected to be in the office 5 days a week.
As an ideal candidate, you will have:
- Minimum GCE O Levels
- Strong time management and ability to meet deadlines
- Proficient in Microsoft Office Suites – Power-point, Word, Excel
- Ability to prepare graphics & good presentations will be added advantage
- Strong organizational skills and ability to multitask
- Able to work with a diversified team and teams across local and regional borders, well-organised and is able to work well in a dynamic work environment.
- Strong writing skills, verbal communication skills and interpersonal skills
- Prior work experience as executive assistant will be added advantage
Key Responsibilities will include:
- Manage calendar and scheduling for company executive(s), including making/changing appointments and prioritizing
- Coordinate travel and accommodation arrangements
- Organize and prepare for meetings and office gatherings, including scheduling, sending reminders, attending to logistics of meetings, setting up meeting room for virtual, catering when necessary
- Maintain various records and documents for company executive(s)
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
How to apply
All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.
For a confidential discussion regarding this opportunity, please contact Sarah De Zilva at Sarah.De Zilva@smec.com
Wrap up
As an inclusive and growing organisation, SJ is committed to building a global community of talented professionals and thought leaders.
We recognise the value and importance of a diverse and inclusive workplace and look for people with different backgrounds, skills and expertise to drive innovation and shared learning across our growing global network.
All recruitment activities go through our internal Resourcing function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SJ employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
We regret to inform you that this job opportunity is no longer available as it has expired
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