Singapore Job Openings
Care Corner Singapore Ltd
Executive, Admin (Counselling Centre) - 1-year contract
CONTRACT
August 29, 2024
About Us
At Care Corner, we offer a positive and collaborative work environment that promotes staff wellbeing and believes in the development and growth of our people. We recognise that our employees are our greatest asset.
Join our team and be part of an innovative organisation where every role contributes to making a meaningful difference in the lives of individuals and families. Whether you are an experienced professional or just starting your career, if you are seeking a rewarding opportunity to be part of something bigger than yourself, we invite you to apply today.
Visit us at www.carecorner.org.sg to learn more about our organisation and available opportunities.
Job Description
- Answer phone calls, attend to intake of new clients, schedule appointments.
- Manage Centre's phone management system (3CX) and mobile device. Setting of office messages where appropriate, sending of SMS reminders to clients.
- Ensure functionalities of phone management system and liaise with vendor for repair if needed.
- Collect payment and settle accounts at end of day.
- Conduct fire drill exercises and attend to related administration.
- Minutes-taking at staff meetings.
Recruitment & Training:
- Attend to enquiries, send brochures and registration forms to interested parties.
- Arrange for interviews and inform candidates of interview outcome.
- Inform trainees of training related matters including collection of fees.
- Provide support in classroom training sessions such as room setup, handouts, attendance sheet, name tags, provision of tea-break.
- Upkeep of relevant data and documentation.
- Be familiar with Hotline operating system (3CX & CRM), report of faulty equipment if any in the Hotline room including update of documents, files and notices for volunteers and provision of technical support to volunteers.
- Serve as point-of-contact for volunteers' feedback and routing of feedback to relevant staff/team to attend.
- Support in volunteer and community engagement matters.
- Provide administrative and logistics support for Volunteer Appreciation and Annual Awards such as preparation of list of awardees, certificates and plaques.
- Support in mental health talks and outreach in areas like scheduling, coordinating with speakers on topics, logistics required and attending to payment matters.
Qualifications
Requirements:
- Min. 2 years of administrative experience.
- Willingness to learn.
- Strong customer service mindset.
- Proficient in IT and MS Office (Word, Excel & Powerpoint)
5-day work week with a weekly Tue or Thu from 12pm to 9pm, and Sat once a month from 9am to 1pm.
Skills
Office OperationOffice Administration
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