Singapore Job Openings
AUTOBACS VENTURE SINGAPORE PTE LTD
HR & Admin Executive
Singapore
FULL TIME
October 13, 2024
- Manage recruitment/hiring processes including interview, reference checks, execute employee on-off boarding, new hire orientation, etc.
- Support HR-related events, staff welfare activities and office administrative matters including but not limited to door access cards, documents, uniforms, lockers, etc.
- Prepare employment contracts, staff confirmation, promotion, acknowledgement resignation letters and other HR-related letters
- Update/check Time Management System (TMS) reports and overtime computation for monthly payroll processing
- Maintain employee records including P-file, HRIS system, TMS reports and ensure all HR documentation is up-to-date and compliant with legal requirements
- Manage the work passes application, renewal and cancellation
- Assist with HR administration and other ad-hoc tasks as required
- Arrange monthly management and sales meeting and send calendar invite
- Manage servicing and maintenance of office equipment’s, e.g. corporate mobiles and landlines, fibre broadband connection of 2 stores, photocopiers, office air-con, water dispenser and filters, office phones, etc.
- Initiate and follow-up with application and renewal of tied-up programs with counter parties, Instalment Payment Plan (IPP) plans with banks
- Monthly printing, laminating and cutting of marketing materials for both stores
- Keeping stock of stationery, distributing to colleagues as required. Monthly replenish stationery orders for 2 stores
- Keeping stock of staff uniforms, safety boots, coveralls and replenish order from regular suppliers and out-source to new suppliers
- Keeping stock of disc Decal, Kato printing ribbons and replenish with new orders
- Administrative and business support to CEO/CFO
- Other tasks may be assigned as necessary according to organizational needs
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