Singapore Job Openings

National University of Singapore

Procurement Senior Executive / Assistant Manager

Singapore

FULL TIME

November 7, 2024

Date: 4 Nov 2024
Location: UNIV ADMIN, Kent Ridge Campus, SG
Company: National University of Singapore

Job Description

The Central Procurement Office seeks a highly motivated and experienced individual to join our Business Partnering & Shared Services team. The successful candidate will collaborate with both external and internal stakeholders and ensure the success of the team in delivering a full spectrum of procurement activities to meet the dynamic needs of the businesses in departments at NUS Bukit Timah Campus
Duties and Responsibilities

Relationship Management and User Support

Manage relationships and communications between users and procurement
Provide end-to-end support and guidance to users on procurement policy, procedures and system
Primary point of contact between users and other specialist departments, e.g. Legal and Finance
Conduct training programs for university staff on procurement policies, procedures, best practices and system

Procurement Planning and Category Management

Conduct procurement planning
Produce regular reporting of procurement performance and spend analysis
Conduct analyses to identify potential consolidation opportunities to optimise procurement efficiencies
Develop a sound supplier network, manage supplier relationships and contracts
Drive strategic category management of assigned commodities in the General Goods and Services (GGS) category at university level

Procurement Operations

Administer quotation and tender processes and review procurement documents
Participate in the evaluation of bids and conduct negotiations, prepare recommendation reports, and facilitate the approval and award of bids in consultation with users
Perform procurement transactions timely in NUS' procurement system, Ariba (i.e. publication, bid download, award, PO creation, goods receipt) to meet service levels
Identify and implement procurement processes improvements to streamline workflows

Additional Responsibilities

Any other duties assigned by the University and the Department

Qualifications

1. Recognized University degree
2. Minimum 5 years procurement experience familiar with tendering processes, bid evaluations, report writing and contract negotiation
3. Good interpersonal, communication and time management skills
4. Results oriented with a demonstrated commitment to teamwork
5. Experience as a change agent in an organisation
6. Proficient in SAP Ariba and Microsoft Office
7. Strong proficiency in written and spoken English for drafting tender specifications and facilitating effective communication with stakeholders and suppliers

More Information

Location: Bukit Timah Campus
Organization : National University of Singapore
Department : Central Procurement Office
Job requisition ID : 26821

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