Who we are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society. For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About the Job

We are seeking an Senior / Executive to provide comprehensive support to the Chief of Staff to manage the daily operations of the Chief of Staff function. The successful candidate will have strong organizational and communication skills, a proactive approach to problem-solving, and the ability to work collaboratively in a fast-paced and dynamic environment.

What You Will be Doing

Key Responsibilities:

• Support the preparation of briefing materials, conduct research, and provide analytical support to inform decision-making by the Chief of Staff.

• Coordinate and manage special projects and initiatives as directed by the Chief of Staff.

• Assist with the planning and execution of high-level meetings, events, and other initiatives led by the Chief of Staff.

• Serve as a liaison between the Chief of Staff and internal and external stakeholders, including senior executives, board members, and external partners.

• Collaborate with other members of the executive team to ensure effective communication and coordination of priorities.

• Provide executive support to the Chief of Staff, including preparing documents and reports and tracking performance indicators.

• Provide office administrative and logistical support, including managing President’s role-based email account, office supplies and equipment, maintaining filing systems and overseeing contract and subscription renewal.

• Act as the budget representative of President's Office, which involves putting up budget requests during budget exercise and managing expenditure within the budget.

• Raise purchase orders, process invoice and payments accurately and efficiently.

Job Requirements

• Bachelor's degree in a relevant field or equivalent experience.
• 3 years of experience in a high-level administrative or executive support role.
• Strong organizational and time-management skills, with the ability to prioritize tasks and handle multiple deadlines.
• Excellent communication and interpersonal skills, with the ability to interact effectively with a range of stakeholders.
• Proven ability to handle confidential and sensitive information with discretion.
• Resourceful, proactive and strong attention to detail and accuracy in work.

What Do We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!
Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers