The Real Estate & Workplace team creates and continuously improves Workday’s productive and safe office environments while supporting our core values and distinction as a great place to work. With this critical contribution to the company in mind, we partner with other Workday departments such as People & Purpose, IT, and Finance to ensure that we are successful in delivering on this ultimate goal. We take care of all things “space” – programming new locations, delivering and managing them – everything from keeping our offices looking great to functioning well, safely and securely to ordering the snacks that our employees love!

• Administrative duties: reception - greeting visitors and security, badging; meeting coordination; stocking of supplies and office supply ordering; maintaining office aesthetics; mail - receiving, delivering, and shipping out, etc.
• Implementation of Workplace Programs and Operations (may include but not limited to): handling internal service ticket system requests; general office repairs; furniture or internal office moves; coordinate and help facilitate safety programs; budget tracking and expenses - requisitions and purchase order processing & submission, invoice tracking, credit card expenses, departmental actuals and accruals; monitoring space utilization and assigning work stations; new hire orientations; HR I9 processing, etc.
• Work Life and Employee Programs: Helps facilitate, plan, and coordinate social events sponsored by Workday Life programs, i.e. Wellbeing, Giving and Doing, Belonging and Diversity, Benefits, and more.
• Vendor Relationships : Experience with vendor relationship management is beneficial for the oversight of office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, hvac, janitorial. At times, this person will act as the liaison with property management on all building/site issues.
• Serves as a liaison/support between Workplace and other departments, such as: Safety, Business Technology, Benefits, Workday Life/Employee Programs, People & Purpose, Legal & Compliance, Marketing, etc.

• Minimum of 3 year of facilities, workplace operations and/or customer service/hospitality industry experience
• Experience reconciling budgets for day-to-day workplace operations
• Experience with using Microsoft Office and various other types of office software

• Experience in a fast-paced, professional setting preferred
• College preferred
• Key competencies include verbal and written communication skills, detail oriented, time management, and ability and willingness to take on new tasks, learn new technologies, and adapt to organizational changes.