Asia Pacific - Workplace Engagement Intern

Date: 1 Nov 2024

Location: Singapore

Company: Shiseido

This will be a 6 months internship from Jan to Jun 2025. Please only apply if you are able to commit to the internship full-time.

MAIN PURPOSE
The main purpose of the intern’s role is to support and enhance the company’s internal culture by organizing initiatives that promote collaboration, foster sense of belonging, and build up the One Shiseido identity. The role typically includes planning events, creating communication campaigns, conducting surveys and analysing feedback, assist in the development of wellness programs, and more.

KEY RESPONSIBILITIES

Reception and Hospitality Service

• Manages front desk and visitor management
  

• Assist and execute onboarding and offboarding process for hires
  

• Access card management
  

• Update and maintain directory
  

• Office and seating plan maintenance
  

• Source and manage pantry inventory
  

• Receiving and arranging outgoing deliveries, update and maintain mailroom tracking and storage organisation
  

• Attending to employees’ queries and feedback
  
  

Events Management

• Executive engagement and wellness initiatives and activities in the office that would promote workplace culture, strengthen sense of belonging across 3 business entities based out of the Singapore office
  

• Track workplace engagement activity budget
  

• Handling the administrative process of onboarding and offboarding of employee with regards to office tour, workplace engagement induction and preparation of new hires welcome pack
  

• Able to communicate effectively on office matters, events, and able to present proposals to stakeholders
  
  

REQUIREMENTS

• Excellent written and verbal communication skills
  

• High level of accuracy in literacy and numeracy
  

• Discreet and able to maintain confidentiality
  

• Meticulous and pays high attention to detail
  

• Able to work independently on assigned responsibilities
  

• Able to articulate ideas, propose changes in processes and ways of working
  

• Strong time management skills
  

• Strong customer service and relationship building skills
  

• A team player with positive attitude and learning mindset.
  

• Resilient, adaptable and resourceful. Able to multi-task and deliver results in a dynamic and fast-paced environment
  

• Good knowledge of Microsoft Suite applications – Outlook, Teams, MS Word, Power Point and Excel – and Canva