Position Title : Finance Support Officer
Duty Station : Valencia, Spain
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 06 November 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Director of Information and Communication Technology
(ICT) and Head of Strategy, Resource Management and Governance, under the direct
supervision of the Senior Resources Management Officer for ICT and close coordination with
ICT Programme Managers, the Finance Support Officer will be responsible and accountable for
supporting the programme execution and monitoring the budgetary, financial, supply chain,
human resources and administrative functions for the operations of IOM’s global Migrant
Management Operational Systems Application (Mi MOSA) and other projects as assigned.
Core Functions / Responsibilities:
1. Provide support to the Senior Resources Management Officer (SRMO), in close collaboration

with Programme Manager, in monitoring and overseeing the day-to-day resources management
functions, including budgetary, financial, supply chain, human resources and administrative
functions of the assigned projects in accordance with IOM regulations and established
procedures as well as specific donor requirements, including monitoring financial expenditure,
accountability and project deliverables.
2. Draft relevant project documents and budget development analysis as part of project
development process. Support in project implementation as well as financial management,
including monitoring, unit reporting and coordinating on donor financial reports.
3. Provide support in conducting a resources planning analysis including workforce planning and
staff projectization plan. Ensure that the staff costs are charged to the assigned project correctly
in line with IOM’s Projectization Principle.
4. Undertake financial analysis of programmes/projects assigned. Conduct cost analysis and
analyse variances between budget and expenditures. Recommend action to prevent projects
from going into deficit and commit projects in any ineligible costs. Submit a comprehensive
report to SRMO and Programme Managers on a monthly basis.
5. Ensure that accounting data are properly entered into the Enterprise Resource Planning
(ERP) system, in accordance with IOM’s financial rules, regulations and practices. Initiate the
transactions re-coding with the approval of SRMO.
6. As part of resources planning and execution, support and monitor human resources
management and supply chain processes of the assigned projects. Provide guidance or
support to Programme Manager or project staff to initiate the required processes in line with
standard Human Resources (HR) and Supply Chain lead time.
7. Monitor the invoicing processes. Help to ensure that the relevant invoices/credit note(s) are
submitted by vendors to IOM in a timely manner. Assist to verify it and coordinate with
Programme Manager on the confirmation of goods/service received.
8. Monitor and administer the ERP system, Project Management or Budgeting tool system as
assigned.
9. Participate in reviewing existing systems and procedures and, if necessary, recommend
possible improvements to strengthen internal monitoring, evaluation and control systems and
improve efficiency and effectiveness.
10. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education

• Master’s degree in Business Administration, Finance, Management, Accounting, or a related

field from an accredited academic institution with two years of relevant professional experience;
or,

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in IOM administrative and financial management, budget monitoring, cash

management and internal control procedures;

• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of

spreadsheet and data analysis; and,

• Experience supervising the development and implementation of administrative control

procedures.
Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the

Organization.

• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated. Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 06 November 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 24.10.2024 to 06.11.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: VN 2024 628 Finance Support Officer (P2) Valencia, Spain (59230628) Released
Posting: Posting NC59230629 (59230629) Released