Spain Job Openings
ICEYE
Office Coordinator - Maternity Leave
Jumilla
FULL TIME
September 23, 2024
Responsibilities will include:
- Manage day-to-day office operations, ensuring smooth functioning of our factory and office
- Oversee tasks including office supplies, groceries, equipment maintenance, and vendor management
- Coordinate with local vendors and service providers for facility maintenance, cleaning services, repairs, alterations and other office and factory needs
- Guide and escort vendors and guests when they are visiting the factory
- Purchasing of goods and services related to the office and factory
- Invoice reviews/verifications
- Support different departments with various tasks as needed related to the office and factory environment
- Act as a point of contact for employees regarding office-related inquiries and concerns
- Maintain a flexible schedule to address unforeseen issues and accommodate various office needs
- Utilize strong multitasking abilities to efficiently prioritize tasks and manage competing demands
- Demonstrate excellent people skills in interactions with colleagues, vendors, and visitors, fostering positive relationships and a productive work environment
- Handle purchase order creation and indirect purchasing orders
- Assist local Supply Chain team and factory personnel with logistics related tasks, such as receiving orders, shipping and inventory management
- Make sure the OHS protocol for visitors is followed and request the necessary documentation
- Ensure the security of the office both in equipment and locks.
This is a full time On-site role in our factory / office located in Jumilla, Murcia
- Proven experience in office management / facilities roles, ideally in a multinational environment
- Proficiency in office management software (MS Office, G Suite) and familiarity with basic accounting principles
- Demonstrated ability to handle multiple responsibilities simultaneously with a mid-level of autonomy
- Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels within the organization
- Flexibility and adaptability to navigate various office and factory challenges and changing priorities
- Excellent organizational skills and attention to detail, ensuring thorough and accurate completion of tasks.
- Fluent in Spanish both written and verbal
- Intermediate proficiency (B2 level) in English both verbal and written
Preferred:
- Experience in Logistics operations beneficial
- Experience in purchasing and ERP systems related to it beneficial
- Hybrid working model (remote/on-site)
- A job that matters in a dynamic Earth Observation environment with a scale-up approach
- Competitive Salary
- An independent role with a supportive and diverse work environment
- Time for self-development, research, training, conferences, or certification schemes
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