Spain Job Openings
Invenergy
Payroll Administrator – Espana
Madrid
FULL TIME
August 28, 2024
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Job Description
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Job Description
Position Overview
As the Payroll Administrator – Espana, you will be responsible for the day-to-day payroll operations for our company(ies) in Spain. Based out of Madrid, this position will be responsible for payroll processing, and consulting the HR and operations team on payroll rules and procedures. You will also manage timesheets, consolidate project allocations, and maintain payroll control records. You must have an eye for detail and accuracy and the ability to work both independently and collaboratively.
This position will partner with our services entity in Spain to support payroll best practices and future projects throughout Europe. The position offers excellent experience to grow, learn, and to be a part of a team that supports and consults on key business planning.
Responsibilities
- Process monthly payroll for growing workforce within Spain
- Liaise with in country partners on payroll calculations, employee payments and third- party payments to benefit providers
- Assist with time keeping system implementation in Workday
- Serve as subject matter expert on Workday system and assist with employee and manager questions
- Manage time sheet collection and audit data within Workday
- Prepare project time allocations
- Partner with the business to propose and review recommendations to better manage working schedules, control overtime and maintain labor requirements
- Manage flexible benefits enrollments and changes. Coordinate payment and reconciliation process with accounting
- Audit monthly, quarterly, and year-end payroll and tax reports, filings, and government notifications
- Manage shadow tax payroll processing and review local tax filings for US expatriates working abroad
- Review and authorize expatriate expenses. Manage intercompany billing of expatriate costs.
- Prepare training materials and conduct training sessions informing employees and managers of local employment requirements and working hour rules
- Collaborate cross-functionally with departments such as HR, Accounting, and Treasury
- Ensure that all local laws and compliance matters are followed.
- Prepare company work center registration details for registration of new sites in different states/provinces
- Create and run reports as requested by internal parties (Workers Compensation, Accounting, Asset Management, Plant Manager, etc.).
- Demonstrate a high level of responsiveness to inquiries and requests from managers and employees
- Develop processes and procedures for the payroll function in accordance with business requirements
- Assist with discovery and implementation of new payrolls within Europe
- Perform other duties and special projects as assigned
Required Skills
- High school diploma or equivalent require
- 4+ years of Spanish payroll experience
- Full professional proficiency (both written and verbal) in English is required. Any other language is an advantage.
- Proven knowledge of Spain Labor Law, payroll concepts, practices, and procedures.
- Ability to partner with and manage multiple vendors
- Strong analytical and mathematic skills
- Ability to adhere to monthly, quarterly, and annual department driven deadlines.
- Familiarity with Excel and other Microsoft Office products is required.
- Strong coordination and organization skills with attentiveness to deadlines and accuracy
Preferred Skills
- Technical courage - ability to work with a variety of HR-Tools (working knowledge of Workday preferred) and passion for numbers and data
- Experience with expatriate payroll processing a plus
- Multi-site, multi-entity, multi-CBA organization experience preferred
- Experience with Portugal payroll management a plus
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