Objective

To help the Director of AI Engineering & Partner to solve all personal tasks.

Please apply if you are fluent in English and Spanish and are located in Madrid or can travel to Madrid for offsite tasks.
Kindly note that we will only consider candidates who meet these criteria.

Areas of Responsibilities

• Personal
  
  • Appointments
    
    • Health management (e.g., booking doctor appointments, managing medication schedules)
      
    • Wellness and fitness coordination (e.g., scheduling personal training or yoga sessions, coordinating meal plans)
      
    • Managing other appointments (i.e. classes, meetups, conferences, etc)
      
  • Information
    
    • Backlog grooming (i.e. sorting tasks according to the projects, filling in appropriate fields, adjusting priorities)
      
    • Research (e.g., investigating vacation destinations, staying updated on school policies regarding COVID, learning about child development for our three-year-old daughter, understanding the process of surrogacy)
      
    • Personal SOPs and processes organization (i.e. creating new tables in Notion and templates for recurring tasks)
      
  • Lifestyle
    
    • Project management (e.g., overseeing the installation of solar panels on our roof, coordinating the construction of a treehouse in Tahoe, assisting with the construction of a new estate)
      
    • Estate management & administration (e.g., organizing governing documents, paying bills, creating a maintenance calendar for various properties, setting up a P.O. Box, and redirecting all mail to this address)
      
    • Holiday maximization (e.g., finding enjoyable holiday activities, purchasing and setting up holiday decorations, storing decorations after the holidays)
      
    • Travel planning & logistics (e.g., organizing a romantic weekend for two in wine country, planning a family reunion in an exotic international location)
      
    • Personal shopping and Household shopping (e.g., replenishing supplies and groceries)
      
  • Finances
    
    • Financial management (e.g., budgeting, tax preparation, managing investments)
      
• Relationships
  
  • Friend & family relations (e.g., handling the holiday card process from start to finish, creating a birthday calendar, scheduling visits with Grandma)
    
  • Event planning & logistics (e.g., arranging dinners with friends, planning family events like birthday parties)
    
• Public
  
  • Personal branding tasks (e.g., managing social media accounts, public relations)
    
• Corporate
  
  • Scheduling and calendar ownership (i.e. coordinating meetings, defining agenda, managing priority in case of multiple bookings)
    

This list can be updated over time, but broad categories of tasks will be the same

Skills

• Highly organized
  
• Excellent communication skill
  
• Problem-solving skills
  
• Ability to multitask and prioritize
  
• Attention to detail
  
• Proactivity
  
• Experience in event planning and logistics
  

Knowledge

• general tech stack (Gmail, Notion, etc.)
  
• AI tools
  
• advanced Spanish
  
• advanced English
  

Experience

• Personal Assistant / Executive Assistant in the tech industry for at least 1.5 years
  

or

• Project Manager - 1-2 years
  

Terms & conditions

• Allocation: full-time or part-time
  
• Time zone: CET
  
• Candidate’s location: Spain, Madrid
  
• Start date: June-July 2024