Spain Job Openings
Jazz Pharmaceuticals
Planning & Operations Coordinator ( Remote Spain )
Madrid
September 11, 2024
If you are a current Jazz employee please apply via the Internal Career site.
Jazz Pharmaceuticals plc (NASDAQ: JAZZ) is a global biopharmaceutical company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in neuroscience and oncology. We actively explore new options for patients including novel compounds, small molecules and biologics, and through cannabinoid science and innovative delivery technologies. Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in nearly 75 countries. For more information, please visit www.jazzpharma.com and follow @Jazz Pharma on Twitter.
The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits.html.
Jazz Pharmaceuticals plc (NASDAQ: JAZZ) is a global biopharmaceutical company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in neuroscience and oncology. We actively explore new options for patients including novel compounds, small molecules and biologics, and through cannabinoid science and innovative delivery technologies. Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in nearly 75 countries. For more information, please visit www.jazzpharma.com and follow @Jazz Pharma on Twitter.
Reporting to the As. Director SFE, this function is focused on contributing to operational success of the cross-functional teams. The owner of the position will provide support to customer service operations and projects of the commercial, market access and medical teams facilitating a common framework, developing standardized forms of working and allowing operations to be more orderly and streamlined.
As customer service, the owner will have responsibilities supervising daily operations performed by our 3LP, orders processed, stablishing priorities and orders delivery follow up.
Will be responsible of maintaining customer master file, pricing master file, discounts, tenders and reporting. He/she will assist the As. Director SFE to manage brick to territory alignment, incentive calculation as well as other reporting and structured data.
As P&OC responsibilities include working closely with the budget owners to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. He/she will perform coordinating tasks along with administrative duties, like maintaining project documentation and handling financial queries.
He/she will provide support preparing and tracking POs, contracts, invoices for suppliers, consultants, agents, as requested. He/she will contribute to define the adequate business model to ensure the above.
The PC will follow up OPEX monthly transactions and will identify accruals if needed at month end.
The P&OC will prepare the (To V) transfer of value report, compiling all the information from different sources (COUPA, Engagement Now and other suppliers) assuring the accuracy of the data.
Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
Essential Functions/Responsibilities
Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.
As customer service, the owner will have responsibilities supervising daily operations performed by our 3LP, orders processed, stablishing priorities and orders delivery follow up.
Will be responsible of maintaining customer master file, pricing master file, discounts, tenders and reporting. He/she will assist the As. Director SFE to manage brick to territory alignment, incentive calculation as well as other reporting and structured data.
As P&OC responsibilities include working closely with the budget owners to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. He/she will perform coordinating tasks along with administrative duties, like maintaining project documentation and handling financial queries.
He/she will provide support preparing and tracking POs, contracts, invoices for suppliers, consultants, agents, as requested. He/she will contribute to define the adequate business model to ensure the above.
The PC will follow up OPEX monthly transactions and will identify accruals if needed at month end.
The P&OC will prepare the (To V) transfer of value report, compiling all the information from different sources (COUPA, Engagement Now and other suppliers) assuring the accuracy of the data.
Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.
Essential Functions/Responsibilities
- Customer Service Master Files, tenders and operations follow up.
- 3LP Follow up and data alignment with our ERP (SAP).
- Coordinate project management activities, resources, equipment, and information.
- Support the BU teams (commercial, access, medical) with administrative help (travels, approvals, requests, …)
- Project procurement management, prepare and track POs, contracts, invoices for suppliers, consultants, agents, as requested.
- Coordinate and monthly follow up on OPEX with Business Owners and OPEX Tracker maintenance.
- Create and maintain To V Transfer of Value reporting.
- Monitor project progress and handle any issues that arise
- Act as the point of contact to communicate project status to all participants
- Travels occasionally to support meeting/event organization
- Create and maintain comprehensive project documentation, plans and reports
- Ensure standards and requirements are met
- Be resourceful, proactive, assertive, and self-motivated
- Excellent administration skills
- Microsoft Office proficiency at advanced level
- Ability to work independently and as a part of diverse teams
- Strong Company ambassador
- Organizational skills
- Ability to execute on multiple projects simultaneously
- Ability to manage own workload with flexible approach
- The ability to confidently communicate with colleagues of all levels, including senior management
- Good English skills
- Experienced in working in a matrix organization
The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits.html.
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