‍About the job

We are seeking a highly motivated and experienced Administrative Assistant to join our Administration Department in Epalinges, in a full-time position. You will report directly to the Chief Operating Officer and play a key role in supporting the administrative needs of our executive team and contributing to the development of our administrative infrastructure.
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Primary Responsibilities:

• Provide high-level administrative support to the CEO and other senior executives, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Manage relationships with insurance providers and ensure compliance with insurance contracts.
• Provide support for accounting and banking operations, including invoice processing, expense tracking, and vendor management.
• Collaborate with the Administrative Team on general administrative tasks, such as office management, supply ordering, and event planning.
• Handle sensitive and confidential information with discretion and professionalism.

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Requirements:

• Obligatory:
  
  • A CFC of employé.e de commerce, ideally profil M or HEG diploma
  • At least 5 years of professional experience in a similar role, preferably supporting senior executives
  • Fluency in English mandatory and French is a plus (written and spoken)
  • Strong proficiency in Microsoft Office and Google Suites
  • Excellent organizational, communication, and interpersonal skills
  • Ability to work independently and as part of a team in a fast-paced environment
  • High attention to detail and accuracy
  • Proactive problem-solving skills

• A strong plus:‍
  
  • Experience working in a biotechnology or pharmaceutical company
  • Familiarity with US company operations

• A plus:
  
  • Knowledge of Swiss HR, insurance, and accounting regulations
  • Experience with ERP systems, particularly Odoo