ORGANIZATIONAL CONTEXT

DUTIES AND RESPONSIBILITIES

• Manage and supervise the Fellowships activities, organize and direct the work and activities for the administration and implementation of fellowship programmes and services provided, including staff supervision.
• Serve as a focal point for all questions and correspondence related to fellowships awarded by any of the three Bureaux and by the General Secretariat; harmonize fellowship offers while ensuring that these offers include in the invitation letters clear eligibility and selection criteria; monitor/supervise the administrative activities of fellowship beneficiaries; provide guidance to project officers and experts on fellowship procedures and training possibilities.
• Contribute to the establishment of working procedures defining the roles of the relevant stakeholders with a view to harmonizing and maintaining a transparent fellowship process; develop and maintain up to-date a fellowship request form providing detailed information on candidate profiles and Member State needs to enable a fair and clear selection within the budget allocated; contribute every year to the establishment of an annual fellowship programme containing ITU events and activities offering fellowship opportunities allowing Member States to plan their participation in the programme.
• Update eligibility criteria in line with Council recommendations: monitor and maintain up to-date the newly prepared list of developing countries which also include the least developed countries, small island developing States, landlocked developing countries and countries with economies in transition as per the United Nations classification.
• Prepare annual reports on fellowships for the Council and upon request of other entities covering the number of fellowships awarded per region and country; gender/disabilities and specific needs; and expenses.
• Contribute to the development of technical specifications for the design and implementation of a dedicated fellowship website to serve as a repository for all information on ITU fellowships, including guidelines for fellowship beneficiaries; perform ongoing review and assessment of IT systems so as to further improve computer-assisted work methods; assist in the development of a fully automated online system for handling fellowship requests.
• Participate as fellowship representative in the selection process: analyse the requests with a view to ensuring eligibility.
• Act as focal point for audit matters: provide requested relevant information and explanations on issues related to fellowship awards.
• Build and maintain effective cooperation with stakeholders such as Member State Administrations, ministries of foreign affairs, Swiss Mission, insurance company, UNDP Offices, United Nations/Department of Economic and Social Affairs (UN/DESA), etc.
• Participate in UN inter-agency meetings dealing with policies and procedures on fellowship administration and maintain liaison with other organizations of the UN common system.
• Perform other related duties as assigned.

CORE COMPETENCIES

FUNCTIONAL COMPETENCIES

TECHNICAL COMPETENCIES

• Proven knowledge of fellowship administration within United Nations system.
• Knowledge of UNDP working methods.
• Ability to use and provide requirements to enhance a variety of specialized software and tools, e.g., customer management relations management systems and database.

QUALIFICATIONS REQUIRED

BENEFITS AND ENTITLEMENTS