IT Cost Controller and Administration Specialist
IT
Baar, Switzerland
We are seeking an IT Cost Controller with administrative tasks to join our team. This role is critical in managing and overseeing various financial and accounting tasks related to our IT department. The ideal candidate should have a fundamental understanding of financial processes, accounting principles, and controlling functions. Proficiency in SAP, VIM, and Fiori is advantageous but not mandatory.

The main tasks and responsibilities include.
Invoice / PO Tasks:

• Create and process Purchase Orders (POs) in SAP Fiori
• Process invoices using Vendor Invoice Management (VIM) system

Accounting Tasks:

• Perform rebooking’s in SAP, Organize and check recharges to other offices
• Clear IT cost centre bookings from other departments (e.g., flights, mobile calls, payroll, rental facilities, HR recharges etc)
• Book depreciation for active assets

Controlling Tasks:

• Create and update plans for WBS (Work Breakdown Structure), Cost Centres, and Internal Orders
• Create SKF (Statistical Key Figures) keys for salary allocations
• Ensure all timesheets are submitted and reported to active budget items
• Ensure timely payment of invoices including sending reminders for PO and invoice approvals
• Verify provided bank account data

Report Tasks:

• Create time reports for Finance, Accounting, and IT and check monthly IT cost reports
• Send actual vs. plan details to team leaders upon request

Administration Responsibilities:

• Plan and organize flight itineraries, transportation, and accommodations for employees
• Process and manage expenses efficiently using the online platform SAP Concur
• Reserve hotels, conference rooms, and meeting spaces as needed
• Handle catering requirements for meetings and events

Qualifications:

• Tertiary Qualification in finance, economics, accounting or a similar field.

Experience:

• 5-10 years relevant experience
• Fundamental understanding of financial processes and accounting principles
• Excellent organizational and analytical skills
• Ability to communicate effectively with team leaders and other departments
• Attention to detail and adherence to deadlines
• Proficiency in SAP, Vendor Invoice Management (VIM), and SAP Fiori is advantageous but not mandatory

Benefits

• We are committed to providing benefits, which promote mental, physical, and financial well-being. From healthy meal options in our restaurants and bistros to free use of the in-house gym including sport classes with professional trainers.
• We reimburse public transport for commuting to work; alternatively, we offer free parking space.
• We provide tuition assistance for further education and training courses.
• We have a competitive parental leave policy. Our childcare benefits also include emergency childcare services and financial assistance towards daycare costs.
• Employees’ Swiss Pension 2nd pillar is fully paid by Glencore.

Who we are

Glencore is one of the world’s largest global diversified natural resource companies and a major producer and marketer of more than 60 commodities that advance everyday life. Through a network of assets, customers and suppliers that spans the globe, we produce, process, recycle, source, market and distribute the commodities that support decarbonisation while meeting the energy needs of today.
With over 150,000 employees and contractors and a strong footprint in over 35 countries in both established and emerging regions for natural resources, our marketing and industrial activities are supported by a global network of more than 50 offices.

Glencore’s customers are industrial consumers, such as those in the automotive, steel, power generation, battery manufacturing and oil sectors. We also provide financing, logistics and other services to producers and consumers of commodities.
Glencore is proud to be a member of the Voluntary Principles on Security and Human Rights and the International Council on Mining and Metals. We are an active participant in the Extractive Industries Transparency Initiative.

We will support the global effort to achieve the goals of the Paris Agreement through our efforts to decarbonise our own operational footprint. We believe that we should take a holistic approach and have considered our commitment through the lens of our global industrial emissions. Against a restated 2019 baseline, we are targeting to reduce our Scope 1, 2 and 3 industrial emissions by 15% by the end of 2026, 25% by the end of 2030, 50% by the end of 2035 and we have an ambition to achieve net zero industrial emissions by the end of 2050, subject to a supportive policy environment. For more information see our 2024-2026 Climate Action Transition Plan and the About our emissions calculation and reporting section in our 2023 Annual Report, available on our website at glencore.com/publications.