About Our Client
Our client is a non for-profit organisation based in Geneva

Job Description
Reports to Head of Project Management Office

Key Responsibilities

1. Data compliance:

• Provide administrative support to Project Managers, ensuring accurate and timely updates of project status (timelines, resources, risks, budgets) in the Keyedin system.
• Prepare portfolio reports (quarterly and ad hoc) on project progress and finances.
• Create, update, and analyze reports using Qliksense and Excel.
• Manage centralized PMO communications and ensure implementation of PMO policies.
• Promote a project management culture across the organization.
• Perform miscellaneous duties using Share Point, Forms, Power Point, Power Apps, and Microsoft Flow as neede.

2. System administration as super-admin:

• Manage Keyed In licensing and yearly budget.
• Extract and analyze data as needed, and build ad hoc reports.
• Handle Keyed In configuration (widgets, custom fields, etc.).
• Address and resolve user support requests, ensuring customer issues are resolved.
• Maintain and update the Keyed In Wiki.
Provide Keyed In training, both in-person and online, based on needs.

3. Process Improvement project (PM culture project)

• Review and update processes with business representatives.
• Oversee PMO secondees program, PPM tool assessments, and implementation.
• Monitor updated Project Management and PMO processes.
• Ensure training sessions are implemented.

The Successful Applicant
What is important for our client and will make a difference ?

• Project Management Experience mandatory
• IT tools: Keyed In Projects system or any other projects system, Qliksense or any other tools for reporting/ dashboard, Power aps, power automate, Share Point, MS project , Excel
• Soft Skills: Ability to exchange with different stakeholders, Solution and service oriented, Analytical/problem solving skills
• English >= C1
Availability to start: 15th of November

Qualification and experience

• Proven experience or studies in the field of project management (BSc or MSc Degree in a related field and some years of exposure to project management highly preferred)
• IT skills, thorough knowledge of Microsoft Office applications (experience in Microsoft flow, Power Apps, MS Project, Share Point and other tools are an asset) training in Keyed In will be provided), and passionate about learning and playing with new IT tools preferred (Microsoft tools and others)
• Excellent organization skills and time-management skills, detail-oriented and efficient
• Ability to manage multiple priorities, trouble-shoot, and to meet short- and long-term deadlines
• Ability to work effectively independently and as a team member with diversity and multi-disciplinary teams
• Fluency in English and French with excellent written and verbal communication skills
• Ability to work precisely at a detailed level whilst maintaining focus on the higher-level objectives. You have a positive attitude to change and progress, you are solution oriented, and quality is a key element for you.

Soft Skills: * Adaptability, Flexibility, and Curiosity * Team Player with a Positive Attitude * Attention to Detail and Strong Analytical Skills * Service and Solution-Oriented Approach

What's on Offer
Start date: 15 November 2024

Contract type: Temporary contract length estimated 7 months

Why ? Maternity leave cover with a handoever

We are seeking a highly organized and detail-oriented Project Support Officer to join a leading non-profit organization in Geneva. This role is crucial in assisting Project Managers and teams to successfully plan, manage, and deliver global development projects. You'll be part of the Project Management Office (PMO), ensuring smooth processes, effective governance, and supporting strategic portfolios.

Key Responsibilities:

• Provide administrative support to optimize project reporting and governance
• Collaborate closely with management on diverse projects, with opportunities to lead smaller initiatives
• Be part of the Project Management Office (PMO), supporting the implementation of strategy across the organization

Job ID JN-092024-6539782