Ukraine Job Openings

Dansk Flygtningehjælp

Base Manager

CONTRACT

September 24, 2024

DepartmentUkraine

WorkplaceSumy

Contract TypeExpatriate or national contract

Posted24 Sep 2024

Expires10 Oct 2024

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.
DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
DRC is currently looking for a highly qualified Base Manager to join our team in Sumy.
The overall purpose of the role:
As the Base Manager, you will be responsible for ensuring that the Ukraine programme and its necessary support structures at the field-office level is well-designed, donor compliant, efficient, resourced and respects DRC accountability principles (Core Humanitarian Standards). You will report to the Area Manage, and will work closely with both Programme managers, as well as the Area Support team in order to assure the highest quality of programme implementation in the area of responsibility. Finally, you will also be responsible for building relationships with key external partners and other stakeholders in the area, and will support programme fundraising as needed.
Your main responsibilities will be:
Management and Leadership

Provide stable and reliable leadership and guidance to all departments operating in the oblasts. This includes troubleshooting and providing advice, recommendations and guidance as needed.
Contribute to essential staff management functions of other departments including supporting appraisals, recruitment, disciplinary action
Supervise finance, admin, procurement and logistics ensuring that expenditure is compliant with DRC procedures, donors’ regulations and national legislation
Assure the implementation and understanding by staff members of all accountability tools (ie, CHS, Code of Conduct) in the field office
Ensure the safety and security of DRC staff and assets in her/his area of responsibility, in coordination with the safety team

Programming

Programme interventions managed from field office may include:
- Shelter, NFI, Multi-Purpose Cash, Protection, Partnership, Economic Recovery and Humanitarian Mine action.
Maintain a robust understanding of their local context including understanding the needs, resources and other actors in their area. They should be able to clearly articulate priority programmatic and geographic areas of intervention.
Support and monitor programme staff planning of activities.
Support programmes to anticipate their procurement and finance needs based on their planned activities.
Conduct joint field visits as an independent eye to monitor for quality, efficiency and effectiveness of DRCs activities and help overcome challenges as needed.
Promote the flow of information between support and programme functions, between field offices as well as between the field offices and the country office, ensuring decision makers have up to date relevant information and staff at all levels have an additional channel to have their voices and expertise heard.
Support assessments and fact-finding missions to set up new or follow-up projects and provide support as needed to prepare concepts and proposals and reports

Finance and Administration

Power of attorney and signing authority: you will have the authority to sign binding agreements other documents on behalf of the organization. This requires a high level of familiarity with policies, legislation and internal discussions.
Support with property management needs. This includes liaising with landlords and identifying new properties as needed.
Ensure that budgets and budget lines allocated to the Base are designed in accordance with needs. Ensure that expenditures on the budgets and budget lines allocated to him/her are planned and properly managed.

Representation and coordination

Cultivate good relations with key humanitarian actors, including UN agencies, INGOs and donors, through regular attendance at coordination meetings/clusters and bilateral meetings. Maintain a strong contextual awareness of who is doing what in the area and up to date contacts to the greatest extent possible.
Represent DRC as required. This includes supporting or leading visits from donors, journalists, diplomats, authorities etc.

Key stakeholders:

DRC Ukraine field office program and support teams
Relevant regional/local authorities including Oblast administrations, city councils and territorial communities
DRC Ukraine SMT, Programme Unit, Support Unit

Reporting to: Area Manager
Direct reports: Base support and program teams
About you
To be successful in this role we expect you to have at least 3 years of management experience in an INGO or relevant areas.
Moreover, we also expect the following:

University degree in relevant field
Previous DRC experience would be an asset
Strong people management and leadership skills
Strong writing and public speaking skills in English, Ukrainian and Russian.
Experience and knowledge of good financial, procurement, safety and HR practiced in Ukraine and in humanitarian organizations
Experience in project management and proven organizational skills
Experience dealing with national partners and local/government authorities
Professional background in working with internally displaced persons and/or refugees
Fluency in English (speaking, writing, reading) is essential
Fluency in relevant national languages mandatory

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

Contract length: 12 months renewable depending on performance and funding after successful completion of 3 months’ probation period.
Band: F2- management
Designation of Duty Station: Sumy
Start date: ASAP

Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 10th October 2024
CVs will be reviewed on a rolling basis, we encouage qualified candidates to apply as soon as possible. DRC is an equal opportunity employer, and we encourage individuals from diverse backgrounds to apply. Women are strongly encouraged to apply.

DRC as an employer

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:

Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.

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