Generic responsibilities

• Adhere to NRC policies, handbooks, guidelines, and donor requirements.
• Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
• Line Manage a team of staff who will be dedicated to the role.
• Prepare and develop status reports as required by management.
• Ensure proper filing of all support documents.
• Promote and share ideas for improvement of the logistic function.
• Be anti-corruption, transparent, and cost-efficiency focused in all procurement processes.
• Conduct procurement process with a focus on country and NRC regulations.
• Prepare procurement documents in line with NRC procurement procedures.
• Perform other duties, as assigned by the Line Manager.

Specific responsibilities

• Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
• Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.

Prepare contracts using NRC Ukraine templates

• Support in the preparation RFQs, Tenders and BID analysis for complex purchases.
• Manage the prequalification of service providers and ensure all purchases meeting thresholds for

use of prequalified vendors and services providers are adhered to.

• Manage the waiver register and share it with the Logistics Manager.
• Support in the receiving of Bid/Tenders and assist in opening and processing stages.
• Prepare the payment requests, while ensuring accuracy and complete supporting documents are

attached and the electronic copies are properly saved

• Ensure each team member under direct supervision has a work and development plan and conduct

the annual review

• Maintain proper files for procurement documents (and upload all documents in Agresso).
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
• Ensure RFQs, are prepared and sent out within the agreed lead time.
• Complete and issue purchase orders per NRC regulations.
• Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
• Vetting of the suppliers according to NRC procedures
• Follow up with suppliers and organize for delivery of materials.
• Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
• Updates the contract tracker for the country office
• Update and share the procurement tracker regularly.
• Ensure updating Vendors' databases and explore and help in developing the Area level FWA.
• Ensure that all assistants and officers supervised keep track of current procurements with bi-weekly reporting for consolidation into a monthly report.
• Support Procurement assistants/officers in the direct purchase and reconcile every action with the Finance team.
• Provide support to all field offices as needed and make supervisory visits to all procurement offices in the area/field offices.
• Any other tasks assigned by the supervisor.
  

Professional competencies

• Bachelor’s degree in relevant field.
• Minimum 2 years of experience working in a humanitarian organization and experience in Procurement.
• Previous experience from working in complex and volatile contexts.
• Fluent English level.

Behavioural competencies

• Strong context monitoring and analytical skills.
• Resilience and ability to work in insecure environments.
• Ability to empower and build trust.
• Ability to plan.