Ukraine
Kharkiv
The Partnership Assistant will be responsible for supporting the implementation of Save the Children’s Country Strategic Plan with, ensuring that Save the Children benefits from mutually beneficial and sustainable partnerships to achieve joint objectives and results for children while strengthening civil society.
The Partnership Assistant will collaborate with the partnership team in both the East Area office and the Country Office and Program teams to ensure that partners receive support and their capacities, as appropriate, are strengthened. The Partnership Assistant will be accountable for facilitating communication, overseeing administrative tasks, and assisting in the establishment and upkeep of robust partner relationships. Attention to detail and strong organizational skills are required for this role.
KEY AREAS OF ACCOUNTABILITY
Partnerships strategy, identification and networking

• Assist the partnerships strategy development and implementation at the field level
• Support with Identification and exploring a new partnerships that will support the implementation of Save the Children’s Country Strategic Plan
• Network and identify potential partners for collaborative work
• Conduct stakeholder and partners mapping as required for new and ongoing projects
• Identify networking opportunities and attend conferences and events to expand knowledge on potential partners’ expertise
Assist with organizational capacity assessment in line with Save the Children tools and procedures to onboard new implementing partners

Relationship management

• Regularly update Save the Children’s partnership mapping and all relevant trackers in the partnership department
• Upon request of AO or CO leadership provide necessary data regarding partnership portfolio and partners performance
• Establish and sustain favourable relationships with partners, exhibiting professionalism, responsiveness, and a steadfastness towards meeting their requirements and expectations
• In coordination with Save the Children program, technical, support and MEAL departments , assist in regularly monitoring visits to partners to get feedback on organizational development and needs
• Serve as an additional point of contact for partners, responding to inquiries, relaying messages, and facilitating communication between partners and internal stakeholders.
• Provide logistics support for partnership meetings, including scheduling, preparing agendas and arranging necessary resources or materials
• Support with organising the kick-off meetings
• Keep track of relevant technical, operational, finance, HR or award issues and facilitate support from relevant SC technical or operations teams to ensure continuous support and involvement at all stages of the program cycle
• Support with conducting partner review meetings on regular basis with representation from partner and relevant SC program staff
• Assist with partnership-related tasks and initiatives, collaborating with others to ensure prompt completion and successful outcomes
Support other departments in their communication with partners to facilitate effective collaboration, enhance transparency, and ensure that the exchange of information is smooth and productive manners

Capacity Strengthening of Partners

• Work closely with internal teams, including Partnership and Program Specialists, to align training initiatives with partnership goals and objectives
• Monitoring capacity building activities for partners and reflect them in the trackers and reports
• Help with the creation and preparation of instructional materials, ensuring they're current, up-to-date, and geared towards meeting the demands of SCI partners
• Provide administrative support for training programs, such as maintaining participant records and tracking attendance, as well as organizing feedback surveys
• In collaboration with Partnership team ensures that partners are well aware and providing all beneficiaries with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct

Other

• Arrange, coordinate and deliver award kick off meeting for Kharkiv with support from EAO Awards Coordinator
• Support award close out process (following of the PAAs) for Kharkiv with support from EAO Awards Coordinator
• Other tasks as required by manager, including assist EAO Awards Coordinator with PAA follow-up

EXPERIENCE AND SKILLS
Essential:

• Minimum 1 year work experience in the humanitarian sector/with NGOs, based programming or community based programming
• Thorough knowledge of civil society organisations, international non-governmental organisations, government structures
• Good training, facilitation and capacity building skills
• Proven experience in field level representation with key stakeholders
• Excellent verbal and written communication skills of English, Ukrainian and Russian (required)
• Excellent interpersonal and networking skills
• Politically and culturally sensitive with qualities of patience, tact and diplomacy;
• Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research
• Analytical skills
• Excellent attention to detail, organisational skills and discretion with confidential information
• Commitment to the values, mission and principles of Save the Children.

QUALIFICATIONS
University Degree in development studies or relevant technical field .


BEHAVIOURS (Values in Practice )
Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.