United Arab Emirates Job Openings
Mott MacDonald
Senior Document Controller
Abu Dhabi
FULL TIME
August 29, 2024
Senior Document Controller
Country: United Arab Emirates
Position Location: Abu Dhabi, UAE
Contract Type: Permanent
Work Pattern: Full Time
Sector: Advisory
Discipline: Administration
Job Ref: 4217
Recruiter Contact: Anuja Panchal
About the Role
We are growing our project administration team we are now looking for a Senior Document Controller experienced with ACONEX.
Key responsibilities and duties are listed, but not limited to, the below:
We are growing our project administration team we are now looking for a Senior Document Controller experienced with ACONEX.
Key responsibilities and duties are listed, but not limited to, the below:
- Ensure that all project documents are checked and submitted on time prior to the documents submission due date
- Ensure proper document management systems are maintained for the projects and all existing Document Controller are maintaining the systems
- Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott Mac Donald project document indexing and filing Quality Control system
- Assist with managing, sorting and archiving or destroying of project documents located in KSA offices.
- Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
- Ensure that a 24-hour document processing turn-around time is achieved and maintained
- Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
- Receive, update and store requests for information (RFI)
- Carry out handover, close-out and archiving of documentation
- Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Candidate specifications:
- Diploma in Administration or relevant field
- Candidates must have a proficient level of ACONEX
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
- Able to organise workload with accuracy and attention to detail and demonstrate forward planning
- Ability to work on own initiative without supervision and under time pressure situations
Our Purpose
At Mott Mac Donald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
Equality, Diversity and Inclusion
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.
Flexible Working
At Mott Mac Donald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
We can offer:
- 90 calendar days’ paid maternity leave
- Competitive annual leave
- An annual professional institution subscription
- Annual company performance bonus scheme – Subject to company performance
We regret to inform you that this job opportunity is no longer available as it has expired
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