183782

12-Sep-2024

GWS Segment

Full-time

Join Our World-Class Facilities Team Today!
We prioritize creating exceptional workplace experiences that foster a sense of community and well-being. By joining our team, you’ll have the opportunity to collaborate with colleagues, inspire delight, and deliver world-class services. As a Conference Porter/Handyman, you’ll play a key role in creating a supportive and comfortable atmosphere, ensuring the well-being and productivity of employees.


Job Summary

We are currently seeking a proactive and reliable Conference Porter to join our dynamic Facilities Management team. This role is pivotal in ensuring the smooth functioning of our conference facilities and providing essential support in various maintenance tasks. The ideal candidate will be flexible with their working hours and committed to clearing and setting up conference spaces during the day, as well as staying late when needed for social events.


ESSENTIAL DUTIES AND RESPONSIBILITIES


Conference Space Setup: Prepare conference rooms and event spaces for meetings, conferences, and events during the day. This includes arranging furniture, setting up audio-visual equipment, and ensuring all necessary amenities are in place.
Clearing and Cleaning: Efficiently clear conference spaces after each event, ensuring they are clean, tidy, and ready for the next activity. Maintain a high standard of cleanliness and orderliness in all conference areas.


Facility Maintenance: Assist the Maintenance team in carrying out minor repair and maintenance tasks associated with the installed services. Conduct routine inspections and promptly address any issues or malfunctions. This will include painting and small fabric repairs where needed


Event Support: Stay late when required to provide support during social events and functions held in the conference spaces. Collaborate with the events team to ensure smooth execution and timely assistance.


Furniture and Equipment Management: Keep track of conference-related equipment and furniture, ensuring they are in good condition and properly stored when not in use. Report any equipment issues and coordinate repairs or replacements as necessary.


Supplies Management: Monitor conference supplies, including stationery, beverages, and refreshments, and replenish them as needed. Maintain an organized inventory and liaise with relevant departments for restocking.


Safety Compliance: Adhere to all safety protocols and guidelines while setting up and clearing conference spaces. Ensure that the spaces are safe for use at all times and report any safety hazards or incidents promptly.


Customer Service: Provide excellent customer service to conference attendees and guests, assisting with any inquiries or requests they may have during events.


Team Collaboration: Work collaboratively with other team members within the Facilities Management department to ensure seamless coordination of tasks and responsibilities
Facilitates office access and office moves, assembling furniture, installing nameplates, etc


Performs other duties as assigned.


PERSONAL SPECIFICATION


Communication Skills Ability to comprehend and interpret instructions, short
correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.


Circumstances Willingness to flex hours to support business needs


Who we are


Global Workplace Solutions (GWS), CBRE, the world's largest commercial real estate organization. With hospitality-driven services that focus on increased productivity and employee well-being, we help ensure your people have everything they need to be at their best and do great work each day.


Each team member abides by CBRE's RISE Values and is extensively trained so that they not only feel comfortable in their roles, but also carry their experience with them for the rest of their lives.


Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.