United Kingdom Job Openings
Parexel
Events Coordinator
September 19, 2024
ABOUT THIS ROLE
Key Accountabilities
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Coordinate the marketing, planning, and logistics of trade shows and events, with an emphasis on those taking place in Europe
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Manage event timelines and technical requirements received from conference organizers
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Evaluate booth requirements and coordinate exhibit property logistics and maintenance
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Assist the marketing team in determining the strategic importance of each event, its specific focus/program/agenda, and the attendees i.e., customers, influencers, competitors, etc.
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Ensure a high-quality presence at each trade show by overseeing the production of in-person or virtual exhibits in collaboration with third-party booth vendors, following established guidelines and processes
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Work with the marketing team to research and identify new event opportunities and provide recommendations
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Manage the inventory of promotional products used specifically at events
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Manage internal group hotel bookings
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Support the contract review and management process
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Support financial and payment arrangements for events, including vendor setup, purchase orders (POs), and virtual credit card payments
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Manage the event budget
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Manage payment of event-related invoices within the approved budget, following the event purchasing process, resolving vendor inquiries, and tracking expenses
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Support the development of event promotions, internal communications and social media plans
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Ensure corporate platforms are updated with current event information
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Manage internal badge registration
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Assist in venue research for potential auxiliary events
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Assist in coordination with F&B, branding, and planning for potential auxiliary events
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Support live events with onsite project management
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Conduct post-show analysis along with managing lead distribution and follow-up
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Help maintain a pre and post-event briefing document
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Possess a solid understanding of event best practices and emerging trends
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Demonstrate strong interpersonal and communication skills
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Show passion, high energy, and a results-oriented mindset, with the ability to thrive in a fast-paced, demanding environment with evolving priorities
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Display proactive initiative, high work standards, attention to detail and accuracy, professionalism, and project management capabilities
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Adopt a client-focused approach, maintaining a patient and professional demeanor with a positive attitude under pressure
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Be willing to travel up to 30% of the time as required for live/in-person events, suggested site visits, etc.
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5 to 7 years of professional event experience, preferably in a B2B industry
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Experience in the pharmaceutical industry is advantageous, but not required
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Proficiency in event management, including best practices and technologies
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Demonstrate a strong working knowledge of MS Office
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Understanding of trade show production timelines
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Ability to act quickly and decisively to address unexpected issues
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Excellent time and project management skills, capable of delivering projects within tight timelines
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Bachelor's degree (BA or BS) in Marketing, Communications, Business, or a related field; or a combination of relevant education and experience
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Professional events training is desirable
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