10097249

London, United Kingdom

About the Role & Team
This is a 12 month FTC position based in our Lyceum Theatre office in Central London. You will be expected to provide a high level of production and administrative support for Disney’s self-produced shows. Normal working hours apply but out of hours work will be expected as necessary and can also include evenings and weekends.
What You Will Do
Auditions/Casting/Offers/Contracts

• Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget.
  
• Liaise with Casting Director and arrange open calls and auditions as required.
  
• Handling audition logistics - audition space/pianists/SM’s.
  
• Accurate logging and update on offers.
  
• Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements.
  
• Creatives/Associates show watch scheduling (re-cast).
  

Children – Casting and Welfare

• Liaise with Children’s Casting Director/Organiser.
  
• Draft cast offers and contracts for all children.
  
• Handle admin for children with each Head Chaperone.
  
• Regular contact with the children backstage and check-ins with them/chaperone team.
  
• Close collaboration with tour children’s administrator for all children’s admin/licences/schedules.
  
• Travel and accommodation for children on tour and as required for London productions.
  
• Creation of children’s performances schedules and distribution of same to parents/creatives/tech teams and theatre staff as required.
  
• Chaperone licence not mandatory but valuable for emergencies.
  

Administrative

• Administrative support for all members of the Production Department.
  
• Help maintain effective filing systems and other systems for the Disney Production Office.
  
• Organise and minute regular production meetings and other meetings as required.
  
• Manage the Company HR, Right to Work, and Immigration records and ensure they are up to date.
  
• Oversee and update the internal show schedule calendar.
  
• IT support liaison between Production Office, Show Crew and Disney IT.
  
• Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff Maintain and distribute a UK One Liner of key dates and events on all productions.
  
• Attend and minute appraisal, disciplinary, and grievance meetings as required.
  

Travel and Accommodation

• Manage and complete travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and Internationally.
  
• Work closely with US contacts – book all travels for visiting creatives and VIPs.
  
• Book majority of travel for crew load in/load outs on the tour (with technical assistant).
  
• Book majority of travel and hotels for the children on tour.
  
• Compile and send out travel itineraries.
  

Production Specific Administration

• Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme.
  
• Respond to patron complaints and special requests and track progress of same.
  
• Produce and distribute schedules, employee starter forms and welcome/touring packs.
  
• Produce and distribute script and scores with Stage Management and Production Supervisors.
  
• Liaise with venue(s) for external events/scheduling if required.
  
• Work with legal team on drafting of vendor, associate, freelancer, and creative agreements.
  
• Assist production team on the set up and running of any workshops for potential new titles.
  

Marketing and Events

• Aid with all live, promotional, educational, charitable events, launches and any press activity. Attend as required.
  

Required Qualifications & Skills

• Experience in a busy administrative role
  
• Experience of supporting a team, including travel and diary management
  
• Theatre experience
  
• Ability to work to tight deadlines in a fast and dynamic environment.
  
• Attention to detail with an organized approach.
  
• Strong team player, dealing with staff at all levels in a calm and professional manner
  
• MS Word, Power Point, Excel, Outlook
  

The Perks

• 25 days annual leave
  
• Private medical insurance & dental care
  
• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
  
• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
  
• Excellent parental and guardian leave
  
• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.
  

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.