Are you proactive and project-focused? Are you looking to flex your administrative skills in a highly creative environment? If so, we have an exciting opportunity for you to join Penguin Michael Joseph as Publishing Coordinator.


The role: In this role, you’ll mainly provide PA and administrative support to one of Penguin Michael Joseph’s Publishing Directors. This role doesn’t work directly with the books, but you’ll take administrative responsibility for ensuring the smooth running of the work being done in the division.


Responsibilities will include:

• Managing the Publishing Director’s complex diary, exercising judgement and initiative over the timing and requirements for appointments
• Preparing and organising notes, schedules, and travel arrangements for the Publishing Director's meetings, and establishing a routine for organising these tasks
• Managing departmental focused activities, such as circulating agendas, taking minutes, and organising and sending reminders for copy/wording to be updated
• Tracking the progress of work within the team to ensure things are running smoothly
• Updating systems, recording responses to book submissions, processing expenses and booking external lunches and meetings
• Liaising with freelance editors and authors as required to shepherd manuscripts into production
• Managing the publication critical path of books within the division

Plus, much more!


What you’ll bring: This is a critical role for the team so we’re looking for someone who is exceptionally organised and who enjoys managing projects; someone who cares about building great working relationships and helping the team track its progress on activities, ensuring work is on time and continually moving forwards. To be successful in this role, you’ll need to enjoy the admin work and have a desire to proactively support the team around you, taking the initiative to improve things at every opportunity.


You’ll have:

• Exceptional organisational and time management skills
• A clear and methodical approach to project management
• Excellent communication and relationship building skills
• The ability to multitask and handle competing priorities, as well as the ability to pivot in a fast-changing environment
• A curiosity for the work being done at Penguin Michael Joseph

Disability Confident: If you have opted into our disability confident scheme below is the minimum criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.


Minimum criteria

• Demonstrable interest in administration and Michael Joseph
• Proven written ability showcased through your application
• Experience/ Knowledge of MS Office Excel/Word/ Outlook
• Demonstrable understanding of managing multiple stakeholders at varying seniorities
• Demonstrable communication skills

The team: Penguin Michael Joseph is a leading commercial fiction and non-fiction imprint of Penguin Random House, publishing best-selling titles across an array of genres such as crime and thriller, romance, cookery, memoir and lifestyle. Our authors include household names like Marian Keyes, Jojo Moyes, Dawn French, Nadiya Hussain, Jamie Oliver and Stephen Fry.


About Penguin: We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.


How to apply: Please apply with your CV and Cover Letter by 23:59 on Sunday 1st September. As part of your cover letter, please don’t forget to tell us why you’re interested in this role and why you’d like to join Penguin Michael Joseph.


Applications without a tailored cover letter will not be accepted.


Salary: £27,500 per annum plus benefits.


Competitive benefits package: Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.


Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan
• Wellbeing - healthcare cash plan, employee assistance, gym loan
• Lifestyle – taste card, tech scheme, free and discounted books

For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/


Hybrid working: We’re experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. In this role we expect that you will attend the office at least 2-3 days a week. We’re happy to discuss this further through the recruitment process.


The recruitment process: You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/


As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.


We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareers UK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.


Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.


Company: Penguin Books Limited
Country: United Kingdom
State/Region: London
City: London
Postal Code: SW11 7BW
Job ID: 271721