The Gatehouse

Development Coordinator

Grapevine

FULL TIME

October 12, 2024

About the Company
The Gatehouse is a non-profit organization located in Grapevine, Texas that helps women overcome hardship by equipping them and their children with the resources necessary for independence and permanent self-sustainability. The Gatehouse has a collaborative culture rooted in Christianity and is funded entirely through community support (not government funding).


The Development Coordinator will play an important role in ensuring the development department operates smoothly and successfully. This role will support key processes fundraising, grant management, and volunteer coordination, ensuring smooth operations within the Development Department. Responsibilities include managing social media outreach, coordinating events, maintaining donor and volunteer databases, and representing the organization at community events. Additionally, the coordinator recruits and supervises volunteers, oversees in-kind fundraising efforts, and facilitates community engagement through site tours and outreach activities. This role is essential for driving development initiatives and supporting both internal and external stakeholders.



This dynamic role requires strong organizational skills, effective communication, and the ability to work collaboratively with staff, volunteers, and community partners.



Job Duties

Development
  • Assist in the administration and coordination of donations, campaigns, events, and other key development activities
  • Commit to memory The Gatehouse’s mission, vision, and brand and represent The Gatehouse with integrity
  • Take ownership of your duties and proactively look for opportunities to support other development initiatives
  • Consistently communicate with supporters and make certain response is accurate and prompt
  • Always demonstrate excellent customer service and continually explore ways to increase support and engagement
  • Frequently collaborate with team members and actively contribute to discussions with a solution-oriented mindset
  • Monitor and maintain development materials and supply inventory
  • Assist with administration of donor database records ensuring accuracy and donor confidentiality
  • Periodically coordinate events, tours, site-visit, and attend events on behalf of The Gatehouse
  • Maintain development related prospect and distribution lists
  • Stay apprised of updates at The Gatehouse and effectively communicate relevant information to supporters

Volunteers
  • Act as lead volunteer coordinator responsible for volunteer communications, screening, onboarding, scheduling, and on-site supervision.
  • Monitor all branded channels for volunteer-related inquiries and promptly take the appropriate action
  • Act as primary point of contact for volunteer project coordination, check-in, and provide day-of-project supervision
  • Lead the development of new volunteer projects ensuring detailed project plans are recorded; Guarantee all needs are satisfied at least 24-hours before the project begins
  • Maintain the volunteer calendar and provide regular updates to key staff members
  • Maintain the volunteer database by overseeing data entry and report generation
  • Regularly communicate volunteer needs to supporters and stay apprised of emerging departmental volunteer needs


Event Support
  • Regularly attend community events and actively recruit new supporters
  • Recruit, train, and supervise volunteers at Gatehouse Events.
  • Coordinate pre/post event communications to a variety of audiences
  • Maintain accurate event-related lists (i.e. guests, sponsors, table assignments, etc.)


Supervisory Responsibilities

  • Volunteers on campus


Qualifications

  • Bachelor's degree or 2 years of related experience in a fundraising, development, volunteer, or marketing role
  • Proficient in using Microsoft 365 (Word, Outlook, Excel, Powerpoint)
  • Experience utilizing marketing email platforms (Constant Contact, Mail Chimp, etc.)
  • Experience working with Volunteer/Donor Databases is a plus
  • Must have a valid driver’s license and all offers are contingent on background/drug screening


Competencies

  • Excellent communication and interpersonal skills
  • Exemplary work ethic, problem-solving skills, and initiative.
  • Effective verbal and written communication and follow-up skills
  • Flexibility to adapt to changing priorities
  • Responsiveness and professionalism
  • Flexibility to work occasional evenings and weekends as needed


Physical Requirements and/or Working Conditions

  • Ability to lift and carry objects of 50 pounds
  • Must be able to sit at a desk and work on a computer for prolonged periods
  • Must have the flexibility to bend, crouch, walk, kneel, and sit for prolonged periods
  • Must have manual dexterity for typing, writing, standing, and reaching
  • Organized, proactive, positive, solution-focused, good interpersonal skills, works independently


Benefits
  • Paid Vacation/Sick Time Off
  • Maternity/Paternity Benefits
  • Generous Staff Holidays
  • Health, dental and vision insurance
  • 401k Company Match


This organization is a 501(c)(3) faith-based organization exempt from Title VII of the Civil Rights Act of 1964 as amended. Section 2000e-1, [Section 702] provides an exemption for employees of religious entities. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

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