Apply for Enrollment Services Specialist Role at Paul D. Camp Community College

United States Job Openings

Paul D. Camp Community College

Enrollment Services Specialist

Franklin City

PART TIME

October 16, 2024

Posting Summary

Working Title

Enrollment Services Specialist

Role Title

Admin and Office Spec II

Role Code

19012-SW

FLSA

Nonexempt

Pay Band

Position Number

277W0304

Agency

Paul D. Camp Community College

Division

Paul D. Camp Community College (Div)

Work Location

Franklin (City) - 620

Hiring Range

$15.75 - $17.00/hour (DOQ)

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Work week consists of 29 hours per week between the days and hours of Mon-Fri 8:00 am – 5:00 pm
This is a wage position limited to working no more than 1,500 hours during the 12 month period of May 1 – April 30, regardless of the hire date.

Sensitive Position

Job Description

Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.

The Enrollment Services Specialist will manage every single step of the registration process for all Workforce classes as well as managing the marketing of all Workforce classes via the website, social media, and print materials.

Some of the duties include:

Entering all registrations for WF Dev.’s non-credit courses in WES (Workforce Enterprise System) and SIS (Student Information System).
Collecting and process paperwork for WCG, FANTIC, & G3, ensure domicile status of student, and approve eligibility for funding.

Updating official student records as needed.

Coordinating with appropriate Workforce Development staff and/or Student Finance staff for student cancellations, refunds, and transfer classes.

Coordinating with appropriate Workforce Staff on class additions, changes, and cancellations.

Coordinating with instructors/coordinators on class schedules and grades.
Ensuring the security, confidentiality and integrity of student academic records and transcript data in compliance with college policies and appropriate state standards.

Serving as Workforce Development’s custodian of student data and records as well as resources for FERPA-related issues.
Addressing customer service questions in person, over the telephone, and through email, as it relates to classes, schedules, pricing, discounts, refunds, and other college operations to assist visitors and students.
Processing student’s Record of Attendance and Grades in WES for non-credit classes.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

High School Diploma or equivalent.
Ability to maintain confidentiality of work-related information and materials.
Ability to interpret and apply policy and procedures to a variety of processes.
Ability to prioritize workload, anticipate and meet deadlines, and respond to changing priorities.
Ability to communicate effectively both orally and in writing with a diverse public including the ability to draft correspondence and other planning and reporting documents.
Demonstrated proficiency using word processing, spreadsheet, database and presentation software (Microsoft Office Suite – Word, Excel, Outlook are preferred).
Knowledge of effective customer service.

Additional Considerations

Completion of training in the area of (or similar to) administrative support with work experience at an institution of higher education.

Operation of a State Vehicle

Supervises Employees

Required Travel

Posting Detail Information

Posting Number

WGE_2218P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

10/16/2024

Job Close Date

11/04/2024

Open Until Filled

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

We regret to inform you that this job opportunity is no longer available as it has expired

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