You’re meticulous. You know the little details matter. You work fast and mistake-free. You want to help build and scale. Hello Executive Assistant! Start here.

The Executive Assistant delivers efficient administrative support in a well-organized and timely manner. He/She works closely with executives, handling various tasks to streamline their work and communications. The Executive Assistant provides personalized assistance, ensuring smooth operations, and effective communication. He/She manages schedules and correspondences, organizes meetings, coordinates end-to-end projects, and maintains confidentiality.

Job Responsibilities

Calendar and Schedule Management:

• Efficiently manage and coordinate the CEO's schedule, including meetings, appointments, and travel arrangements
• Prioritize and schedule appointments, ensuring optimal use of the executive's time

Communication Hub:

• Act as the primary point of contact between the CEO's office and internal/external stakeholders
• Manage and respond to emails, calls, and inquiries on behalf of the executive

Travel Coordination:

• Arrange and coordinate domestic and international travel, accommodations, and logistics
• Ensure travel plans align with the executive's preferences and business requirements

Documentation and Reporting:

• Prepare and edit correspondence, communications, presentations, and other documents as needed
• Compile data and generate reports as required by the executive

Meeting Support:

• Prepare agendas, take meeting minutes, and distribute relevant documents
• Coordinate logistics for both in-person and virtual meetings

Task Facilitation:

• Assist in prioritizing tasks and delegate responsibilities to the appropriate team members
• Follow up on delegated tasks to ensure completion within set timelines.

Confidentiality Management:

• Handle sensitive information with the utmost discretion and confidentiality.

Job Requirements

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Project Management methodology knowledge is ideal; exemplary planning and time management skills are required
• Experience utilizing Click Up is ideal
• Up to date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Bachelor’s degree in Business, Communication, Marketing or similar preferred
• High School degree required; additional qualification as personal assistant would be considered an advantage

Compensation: Salary + Performance-Based Bonus, Comprehensive Benefits Package. Final compensation will be determined based on experience and skills and may vary from the range listed above.

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Valuetainment is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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