10/24/2024 11/03/2024 Department of Corrections $4,463 - $5,871 Employee Executive Support Specialist 1, (Special Housing) (Pendleton) EOCI

• Three (3) years of clerical/secretarial experience which includes one (1) year at a full performance level performing typing, word processing, or other generating of documents, and lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
  
  No substitution will be made for the one year at the full performance level.
  
  The skill code sheet for classes 0107, 0112, 0118, and 0805 may be used (the original Support Services Skill Code Sheet).

• Providing support to Executive Leadership;
• Maintaining confidentiality at all times;
• LEDS certification;
• Strong communication skills in person, over the phone and in writing;
• Work in fast-paced environment with frequent interruptions;
• Experience writing high level correspondence free of punctuation and grammatical errors;
• Prioritizing multiple work assignments with conflicting deadlines;
• Scheduling meetings, preparing agendas and taking meeting minutes;
• Ability to manage a high volume workload;
• Responding to emails, mail, telephone calls, and messages;
• Coordinate and oversee interviews;
• Coordinating and scheduling projects;
• Providing exceptional customer service to both internal and external stakeholders;
• Works collaboratively as part of a team;
• Collecting and reviewing timesheets;
• Advanced Microsoft Office (Word, Excel, Power Point, Publisher, Outlook, etc.);
• Ability to organize, prioritize workload and pay attention to detail;
• Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines;
• Resiliency when dealing with unhappy stakeholders.

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check,
  PREA check
  , and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages.
  Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.