Department Information

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities
• Extensive internal professional development opportunities on a wide variety of subjects
• Bike to work programs, including access to storage lockers and bike racks
• Distinctive career advancement opportunities throughout the State system
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous personal time off
• Mentoring program with opportunities for mentors and mentees
• Tuition assistance for college-level courses including Masters degree programs
• Excellent work-life programs, such as flexible schedules, and
• A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/my Direct Loan/pslf Flow.action#!/pslf/launch

Description of Job

About the Work Unit:
The Contract Monitoring Unit (CMU) aims to establish financial monitoring and compliance activities and use resources needed to effectively reimburse and monitor subrecipients funded by the budgets/grants/spending authority the Administration Fiscal Services Unit (AFSU) oversees. The CMU manages, coordinates, reimburses, and provides fiscal compliance support by conducting comprehensive fiscal reviews at agency sites, performing desk reviews, gathering and analyzing source documentation, creating reports, and providing fiscal, technical assistance to staff and subrecipients. This unit ensures compliance in accordance with applicable federal regulations, state fiscal rules, notice of award allowability, and contract provisions.

What you will be Doing:
This position serves as a fiscal monitor and ensures financial monitoring and compliance for the subrecipient reimbursements managed by AFSU to safeguard the integrity and soundness of the financial systems in accordance with statutory and regulatory requirements; provide for and meet the statutory, state fiscal rules and regulatory requirements of Office of Management Budget (OMB).

This position receives invoices (reimbursement requests) from program contract monitors, reviews and approves contractor and subrecipient expenses. This position maintains contract files including correspondence and documents, phone calls/meeting notes, emails, reports, and tracker updates. This position requests an explanation or justification on questionable costs before approving reimbursement request, covers invoices using assigned commodity lines, provides technical assistance to subrecipients, participates in contractor performance evaluations, reconciles invoices and tracking sheets at each payment and monthly. The position communicates with the fiscal officer to provide updates on concerns and issues with funding. This position possesses knowledge of the Code of Federal Regulations (CFR) also known as the Uniform Guidance; Generally Accepted Accounting Principles, State Fiscal and Procurement Rules; grant awarding; contracting; identifying program guidance, and looking up statutory references

This position ensures the timely fiscal approval of accurate, allowable cost reimbursement requests from subrecipients and contractors managed by the CMU. This position works with program contract monitors, fiscal officers and compliance officers by performing detailed invoice reviews to identify questioned costs, assure allowability, and provide other necessary technical guidance. This position possesses knowledge of the Code of Federal Regulations (CFR), the Uniform Guidance; Generally Accepted Government Auditing Standards, Generally Accepted Accounting Principles, State Fiscal and Procurement Rules; grant awarding; contracting; and CORE.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:
An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:
Education and Experience:
This experience must be substantiated within the work history section of the application. The words, "See Resume" will not be accepted. Part-time work will be pro- rated.

Preferred Qualifications:

• Previous experience with high-volume invoice processing
• Previous experience researching costs, allowability and completing data analysis
• Previous experience completing the reconciliation process
• Proven knowledge and experience interpreting financial reports
• Previous experience reviewing subrecipient invoices and supporting documentation
• Previous experience with COVID related Grants Management
• Working knowledge of 2 CFR 200 Uniform Guidance (Uniform Administrative requirements, cost principles, and Audit Requirements for Federal Awards)
• Proven working knowledge of the Colorado Operations Resource Engine (CORE)

Conditions of Employment:

Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental Information

A Complete Application Must Include:

• A completed state of Colorado application
• COVER LETTER detailing how you meet or exceed minimum qualifications
• RESUME
• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
  

The Selection Process

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
  • Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• A top group, of up to six candidates, will be invited to schedule an interview with the hiring manager.